R09E127 - Expense Reports by Manager

Two versions of this report are available:

• Open Expense Reports by Manager.

  The system prints only those expense reports that have not been processed for reimbursement.

• Processed Expense Reports by Manager.

  The system prints only those expense reports that have been successfully processed for reimbursement (status 900 or 950).

The Expense Reports by Manager program (R09E127) is designed to print only those expense reports that have a user ID or manager ID equal to the user ID of the person running the report. This allows managers to review their own reports, as well as those entered by their employees.

The program prints expense report details by business unit, job, or work order, and provides a summary of expenses by business unit and payment method. The report prints amounts that were reimbursed to the employee and the credit card company, nonreimbursable totals, billable totals, and the unallowable total amount. If an expense was entered in a currency different from the reimbursement currency, and the system cannot locate an exchange rate, it prints Exchange Rate Missing in the Error column.

After printing the details for each expense report, the report provides a summary of all the expenses by expense category. The summary includes information for each expense category:

• Number of occurrences

• Reimbursable total

• Nonreimbursable total

• Reimbursable currency

The report also prints reimbursable and nonreimbursable totals by employee and by manager, which allows managers to quickly review individual and total charges. In addition, the report displays the unallowable amount total for each employee. It also displays the total unallowable amount for the expense reports of the employees who report to the selected manager.