Setting Up AAIs for Receivable Trade Accounts in Foreign Currencies

AAI item RC (receivables trade) specifies the trade account that serves as a holding or clearing account until invoices are paid. The system retrieves the AR trade account to use based on the company number entered on the invoice. The system debits the trade account for the invoice amount when the invoice is posted and credits the AR trade account for the receipt amount when the receipt is posted.

This table shows the sequence in which the system searches for the account associated with AAI item RC with and without a general ledger offset code.

AAI Item	Description	AAI Hierarchy
RC (GL offset = xxxx)	Accounts receivable trade account with GL offset	RCxxx. The system uses RCxxx that is associated with the company entered on the invoice, where xxx is the transaction currency of the invoice. RCxxxx. The system uses RCxxxx that is associated with the company entered on the invoice, where xxxxis the GL offset on the invoice. RCxxxx. The system uses RCxxxxfor company 00000, where xxxxis the GL offset on the invoice. If the AAI item does not exist, the system issues an error message.
RC (GL offset = blank)	AR Trade Account without GL offset	RCxxx. The system uses RCxxx that is associated with the company entered on the invoice, where xxx is the transaction currency of the invoice. RCxxx. The system uses RCxxx for company 00000, where xxx is the transaction currency of the invoice. RC. The system uses RC that is associated with the company entered on the invoice. RC. The system uses RC for company 00000. If the AAI item does not exist, the system issues an error message.

These examples show the search sequence and the relationships among the Currency, GL Offset, and Company fields on an invoice.