Understanding Future Change Processing

You can use the Future Data EE Master Revisions program (P06042) to enter future changes for an individual employee that will take effect on a future date. For example, if an employee will change from one business unit to another on a certain date, you can enter the new information prior to the employee actually changing business units.

You can enter future changes only for information that the system stores in the Employee Master Information table (F060116). Changes that affect supervisor and employee relationships are also saved in the Address Organization Structure Master table (F0150) and can be displayed with the Distribution List Control program (P02150). When you set up the system, you can limit the data items (fields) that you allow the update program to change.

You can enter changes for a group of employees. For example, you might enter a mass change for all employees whose business unit 32 is changing to business unit 459.

After entering future changes, you must update the F060116 table for the changes to take effect. These options are available for updating changes:

• If you are using the JD Edwards EnterpriseOne Payroll system, you can allow the final update step of the payroll cycle to automatically update changes.

• You can run a batch job to update the changes.

When you update the changes using the batch job, the system does not update any employee records that are included in a current payroll cycle. Such records are called locked records.

Example of the types of future changes that you can enter are:

• Changes to employee information prior to the effective date of the change.

• Multiple changes to the same data item with different effective dates.

• Changes to employee records that are included in a current payroll cycle (locked records).

The future change process updates one or both of these tables, depending on how the processing options are set up:

• Future Data EE Master Revisions (F06042).

• Employee Master Information (F060116).