Extracting Payment Summary Information

After you have verified that the information in the system is set up correctly, you can begin the process of creating payment summaries. The first step in creating payment summaries is to extract employee history information to be included on the payment summary forms. You extract this information using the Create Payment Summary Extract program (R75A0140).

The Create Payment Summary Extract program extracts all of the appropriate history records for the employees that you have specified in the data selection of the version that you process. It then creates the Australian Payment Summary table (F75A0140). The system uses this table to create the electronic media that you send to the ATO.

Each time that you process a version of the Create Payment Summary Extract program, the system creates records in the F75A0140. Each of these records includes a system-generated batch number and a print status. When the records are initially created, the print status is blank. The system updates the print status as you progress through the payment summary process.

We recommend that you set up at least three versions of this program:

Version	Description
Version One	Create this version to process year-end payment summary information. The data selection for this version should be set at the company level. This is the most commonly used version, and should be used to process the payment summaries for the tax year.
Version Two	Create this version to process interim payment summary information. The data selection for this version should be set at the employee level. You might use this version if employees are relocating overseas and they want to reconcile all of their tax obligations at the time of their relocation.
Version Three	Create this version to delete existing batches of payment summaries. You use processing options to specify the batch that you want to delete each time that you process this version. You might find that you need to delete a batch of payment summaries if the information in those payment summaries is inaccurate. To correct the information, you must delete the incorrect batch, correct any necessary information, and then recreate the payment summaries. You must delete the batch before creating a new batch to avoid creating duplicate payment summaries.

Version

Description

Version One

Create this version to process year-end payment summary information. The data selection for this version should be set at the company level.

This is the most commonly used version, and should be used to process the payment summaries for the tax year.

Version Two

Create this version to process interim payment summary information. The data selection for this version should be set at the employee level.

You might use this version if employees are relocating overseas and they want to reconcile all of their tax obligations at the time of their relocation.

Version Three

Create this version to delete existing batches of payment summaries. You use processing options to specify the batch that you want to delete each time that you process this version.

You might find that you need to delete a batch of payment summaries if the information in those payment summaries is inaccurate. To correct the information, you must delete the incorrect batch, correct any necessary information, and then recreate the payment summaries. You must delete the batch before creating a new batch to avoid creating duplicate payment summaries.