Posting Payroll Vouchers to the General Ledger

When you process the final update step of a payroll cycle that includes vouchers, the system creates the actual journal entries for the vouchers. When no errors exist, the system stores these entries in these tables:

F0411
F0911

Although you can set the payroll company constants to automatically post the journal entries for other types of payroll transactions (document types T1 through T6), the system cannot automatically post voucher entries during final update. After final update, you must run the General Ledger Post Report program (R09801) to post the voucher entries (document type T7) to 0902. However, you cannot use this post program to post voucher entries that contain errors.

When you post journal entries for vouchers, the system creates an offset entry in the form of a credit to the appropriate accounts payable account. This entry has a document type of AE (automatic entry).

If you delete an actual payroll voucher from the JD Edwards EnterpriseOne Accounts Payable system, the system reopens the batch. You must repost the batch in the JD Edwards EnterpriseOne Payroll system to create the reversing T7 entry.

When you post vouchers, the system generates these reports:

Report	Description
Posting Edit report	Use the Posting Edit report to determine whether the vouchers are posted. When no errors occur during posting, the report contains a message that no errors were found, and the system posts the batch.
General Ledger Post Payroll Vouchers report	Use the General Ledger Post Payroll Vouchers report to review posted vouchers. This report lists these document types: T7: Payroll voucher entries. AE: Offsetting credit entries to the accounts payable liability account that the system creates during posting.
Payroll Voucher Upload report	When you void and reissue a payment that originally included payroll vouchers, the system recreates those vouchers during final update. However, if the original vouchers were not deleted, the new vouchers are created with a zero dollar amount, and no records are created in the F0411 table and the F0911 table. When vouchers with zero dollar amounts are created, the Payroll Voucher Upload report (R07411Z1) generates a report that lists all of these vouchers. The system does not produce a report if there are no vouchers with a zero dollar amount.

Report

Description

Posting Edit report

Use the Posting Edit report to determine whether the vouchers are posted. When no errors occur during posting, the report contains a message that no errors were found, and the system posts the batch.

General Ledger Post Payroll Vouchers report

Use the General Ledger Post Payroll Vouchers report to review posted vouchers. This report lists these document types:

T7: Payroll voucher entries.
AE: Offsetting credit entries to the accounts payable liability account that the system creates during posting.

Payroll Voucher Upload report

When you void and reissue a payment that originally included payroll vouchers, the system recreates those vouchers during final update. However, if the original vouchers were not deleted, the new vouchers are created with a zero dollar amount, and no records are created in the F0411 table and the F0911 table. When vouchers with zero dollar amounts are created, the Payroll Voucher Upload report (R07411Z1) generates a report that lists all of these vouchers. The system does not produce a report if there are no vouchers with a zero dollar amount.

Before you post payroll vouchers to the general ledger, for the home company of each employee for whom the system creates a voucher, verify that the business unit and object account to be used for the offset are set up in the JD Edwards EnterpriseOne Accounts Payable system.

See "Setting Up AAIs for Accounts Payable" in the JD Edwards EnterpriseOne Applications Accounts Payable Implementation Guide.