Entering Timecards Per Pay Period for Employees

Entering timecards per pay period helps you summarize an employee's hours with each row (timecard) that you enter in the detail area of the form. Nothing prevents you from entering daily time on the Time Entry Revisions form. However, you would need to enter a row for each day of the week, and this might result in reduced system performance when you run a payroll.

When you enter time per pay period, you can select an option from the Form menu on the Time Entry Revisions form to copy labor distribution instructions for an employee. After you enter the essential timecard information, you can copy an employee's labor distribution instructions to avoid entering timecard information, such as the associated account number, job type, and business unit. The system automatically copies the employee's labor distribution rules that you entered in Labor Distribution Instructions (P050151). You might enter labor distribution instructions for employees who typically charge time to the same pay types and accounts for each pay period.

If you need to enter a separate timecard for a bonus or a lump sum amount, you must create an additional timecard. You can also override system-supplied information. For example, you might need to override the account number and job location when an employee works at an additional job. The system uses this override information only once for the pay period.

To enter time for which an employee is paid in advance, you must select the Pay In Advance option.