Understanding Automatic Receipts for Brazil

In Brazil, banks collect funds from customers to pay for goods or services. You can process automatic receipts if you receive payments directly from a customer's bank on a custom bank tape (lock box). You can create a bank tape with information about the customer and send it to the bank. The bank processes this information and contacts the customers with the amount that they owe you. The customers send this money to the bank, and the bank sends you information about the transaction.

When you use automatic receipts processing for Brazil, you can electronically transmit customer payment information to the banks in the layout that they require. You use the bank layouts that you create to send inbound and outbound automatic receipts. You create the layouts in the Dynamic Formatter Layout Setup program (P76B471).

The outbound process for automatic receipts (Cobrança Escritural) sends records from the Customer Ledger table (F03B11) to the specified bank.

The inbound process for automatic receipts:

• Uploads incoming flat files to the Electronic Receipts Input table (F03B13Z1).

• Updates receipt records by using the algorithm for the Update Receipts Register batch process (R03B551).

• Applies receipts to invoices by using the algorithm for the Apply Receipts to Invoices batch process (R03B50).

• Identifies invoices that are based on the client code or the bank duplicata number.

To use electronic banking for receipt processing for Brazil, complete these tasks:

1. Create the layouts that the banks require for incoming data and assign the layouts to outbound transactions.

   See Setting Up Electronic Banking for Brazil.

2. Enter invoices according to the normal procedures.

3. Update credit groups with all of the required values to be sent to the bank.

4. Verify that the records in the A/R Additional Information - Brazil table (F7603B1) contain all of the information that the systems require for electronic banking.

For outbound receipt records, complete these tasks:

1. Run the Create A/R Bank Tape Diskette program (R76B03ZS) to insert detail lines into the A/P Payment Tape table (F04572OW).

   See Running the Create A/R Bank Tape Diskette Program.

2. Review the records in the F04572OW table and create the text file that you can send to the bank.

   See Creating the Outbound Text File.

For inbound receipts records, complete these tasks:

1. Create layouts that correspond to the information that the bank sends to you for incoming data.

2. Assign the layouts that you create to inbound transactions.

   See Specifying the Layout for Transaction Types.

3. Import the flat file that the bank sends to you by using the File Upload for Bank Transaction Inbound Process application (P76B474I).

   This application writes the records from the flat file to the File Upload for Bank Transaction Inbound Process table (F76B474I).

   See Importing Flat Files from Your Bank.

4. Run the Process Return A/R Bank Tape Diskette - Dynamic Formatter program (R76B03ZR) to write records from the F76B474I table to the F03B13Z1 table.

   See Uploading Files into the Electronic Receipts Input Table.

5. Process the inbound records according to the existing procedures for receipt processing.