Invoicing Controls

Select the Invoicing Controls tab.

Customer No Basis

For Service Billing only, all workfile transactions must include a customer number to bill the transactions. You must identify a customer number on individual jobs or work orders.

Select an option to determine which customer number the system retrieves for a billing detail transaction. Values are:

Owner Address From Job: The system retrieves the owner address number from the Job Master table (F0006).

Customer from Work Order: The system retrieves the customer number from the Work Order Master table (F4801). If the customer number is blank, the system retrieves the owner address number from the F0006 table.

If you select Owner Address From Job and do not specify a customer number for the job, the workfile transaction is put in an error status and is not processed for invoicing.

The address book number on the Single Business Unit form is not the customer number.

Invoice Date Override

Select an option to determine whether you can override the invoice date and the general ledger date when you use the Invoice Journal Generation and Create A/R & G/L programs. Values are:

No Date Override: You cannot access the Date Override window.

Override Optional: The Date Override window is optional.

Override Automatic: The system automatically displays the Date Override window.

Invoice Summary Access Control

Select to build and maintain the Invoice Summary Access table (F48520). This table contains cumulative billing amounts that are summarized by general ledger date, employee/supplier, cost account number, and contract billing line. Maintaining this table requires extra disk space. You can use the summarized billing information for various reporting purposes, such as displaying billed-to-date amounts on Service and Contract Billing invoices.

The system stores billed-to-date amounts in the Invoice Summary table (F4822) by owner pay item. The F48520 table stores the billed-to-date amounts in more detail than the F4822 table.

Invoice Numbering Control

Select to use draft and final document types and invoice numbers.

In some countries, you are required to assign the invoice numbers sequentially and without gaps in the numbering. If you assign sequential invoice numbers, you must use at least two different document types. The system assigns the first document type to preliminary invoices and assigns the subsequent document types when you create final accounts receivable and general ledger entries.

If you select this check box, the system uses different invoice numbers and document types for draft and final invoices. If you do not select this check box, the system uses the same invoice numbers and document types for draft and final invoices.

See Setting Up Draft and Final Invoice Numbering.

Default Invoice Document Type

Specify the document type for invoice entry. Any document type that you set up for invoice-only entry should begin with the letter R (receivables). The default is RI,RR,RM. Reserved document types have been defined for vouchers, invoices, receipts, and time sheets.

The reserved document types are:

P: Accounts payable documents

R: Accounts receivable documents

T: Payroll documents

I: Inventory documents

O: Order processing documents

Note: Verify that the default document type for invoices is set up in both UDC 00/DT and UDC 00/DI.