Defaults
- 1. Proof, Final, or Suggest Mode
Use this processing option to specify whether the system processes records in proof, final, or suggest mode. In proof mode, the system generates a report that lists the number of records that will be processed for records with process type 2, and those that will not be processed due to errors. In final mode, the system generates a report that shows the records that are processed; those that were not processed due to errors; and updates the appropriate tables. In suggest mode, the system generates a report, updates the invoice match status, and reserves the receipts.
Values are:
Blank: Run in proof mode.
1: Run in final mode.
2: Run in suggest mode.
- 2. G/L Date
Use this processing option to specify the general ledger (G/L) date of the records that the system creates or updates during the voucher match automation process. If you leave this processing option blank, the system uses the current date.
- 3. Maximum Invoice Amount
Use this processing option to specify the maximum invoice amount that the system will process in the voucher match automation process. The system compares the amount that you enter here to the taxable amount for the invoice line. The process utilizes the Amount to Distribute, Gross Amount, and Taxable Amount fields in the line to determine the taxable amount.
If the taxable amount exceeds the value in the processing option, the system does not process the invoice record.
- 4. Minimum Date for Selection
Use this processing option to specify the earliest G/L date in a range of G/L dates that the system uses to select records from the Voucher Transaction - Batch Upload table (F0411Z1). If you leave this processing option blank and populate the Maximum Date for Selection processing option, the system uses the current date as the earliest date in the range of dates.
If you leave this processing option blank and the Maximum Date for Selection processing option blank, the system processes all valid records without limiting the data selection by date range.
The date in this processing option must be earlier than or equal to the date in the Maximum Date for Selection processing option.
- 5. Maximum Date for Selection
Use this processing option to specify the latest G/L date in a range of dates that the system uses to select records from the Voucher Transaction - Batch Upload table (F0411Z1). If you leave this processing option blank and populate the Minimum Date for Selection processing option, the system uses the current date as the earliest date in the range of dates.
If you leave this processing option blank and the Minimum Date for Selection processing option blank, the system processes all valid records without limiting the data selection by date range.
The date in this processing option must be later than or equal to the date in the Minimum Date for Selection processing option.
- 6. Apply standard tolerances for Automation Rule 02
Use this processing option to specify whether to apply standard tolerance when the system processes records assigned automation rule 02. Values are:
Blank: Do not apply tolerance. If you leave this processing option blank, the system attempts to exactly match the invoice or logged voucher to a receipt. If no exact match is found, the program generates an error message for the F0411Z1 record stating that no match was found.
1: Apply the standard tolerance as set up in the Tolerance Rules program (P4322).
- 7. Apply standard tolerances for Automation Rule 03
Use this processing option to specify whether to apply standard tolerance when the system processes records assigned automation rule 03. Values are:
Blank: Do not apply tolerance. If you leave this processing option blank, the system attempts to exactly match the invoice or logged voucher to a receipt. If no exact match is found, the program generates an error message for the F0411Z1 record stating that no match was found.
1: Apply the standard tolerance as set up in the Tolerance Rules program (P4322).
- 8. Apply rounding tolerances for Automation Rule 05
Use this processing option to specify whether to apply rounding tolerance when the system processes records assigned automation rule 05. Values are:
Blank: Do not apply tolerance. If you leave this processing option blank, the system attempts to exactly match the invoice or logged voucher to a receipt. If no exact match is found, the program generates an error message for the F0411Z1 record stating that no match was found.
1: Apply the rounding tolerance as set up in the Rounding Tolerance Rules program (P43221).
- 9. Process Approved Invoices
Use this processing option to specify whether the system completes the VMA process for approved suggestions. When the system completes the process, it updates the database tables as it does in final mode. Values are:
Blank: Do not process approved suggestions
1: Process approved suggestions
- 10. Apply tolerance on receipt amount greater than the invoice amount.
Use this processing option to specify whether to apply the VMA tolerance for receipts with an amount greater than the invoice amount. Tolerance can only be applied on invoice lines containing automation rule 02 or 03. Values are:
Blank: Do not apply tolerance.
1: Apply tolerance rules as set up in the standard Purchasing Tolerance Rules program (P4322)
Note:When this processing option is set to 1, ensure that the invoice contains the purchase order details, which includes Order Number, Order Type, Order Company, Order Suffix, and Order Line Number. Order Number is mandatory.
To apply this tolerance for the invoice, run the VMA UBE program (R4304020). You cannot apply this tolerance when you match invoices using the Voucher Match Process Workbench program (P4314WB).