Match of Invoice Line to Purchase Order Line to Multiple Receipt Lines, Standard Tolerance Applied (Automation Rule 03)

When you run the Voucher Match Automation Driver program, that program runs the Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 program (R4304020) to match invoices and receipts for invoice lines assigned automation rule 03.

When you use automation rule 03, each invoice line received from the supplier is matched to a single purchase order line and to the total of one or more receipt lines for the purchase order. The amount of the invoice line and the purchase order line can be different based on allowed standard tolerance limits. The supplier can ship a purchase order line in multiple shipments, but must invoice the entire quantity of one purchase order line in one invoice line. Prices are set, but can be variable based on allowed standard tolerance limits.

Note: The process performs a match when the open quantity on the purchase order is 0. The open quantity becomes 0 when you receive all the quantity or when you receive a partial quantity and close the remainder.

When matching receipt lines to invoice lines, automation rule 03 applies the standard tolerance that you have set up for voucher matching in the Tolerance Rules program (P4322). You must specify in a processing option in the R4304020 program that you want to apply standard tolerance when matching invoice lines that are assigned automation rule 03.

The VMA process utilizes a tolerance to match invoice lines with receipts, when the receipt amount is greater than the invoices amount. You can apply this tolerance only when you use automation rules 02 or 03. You specify this tolerance in a processing option in the Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 program (R4304020).

See 10. Apply tolerance on receipt amount greater than the invoice amount.

Note: Automation rules 03 and 05 are similar; they both enable multiple shipments and require that each purchase order line have a separate invoice line. The difference between the rules is that automation rule 03 allows standard tolerance and automation rule 05 allows rounding tolerance.

This illustration shows how the process matches invoice, receipt and purchase order lines for invoice lines assigned automation rule 03:

Note: If you use the Voucher Match Process Workbench program to work with suggested matches, note that you can select only receipts for a single purchase order to match to an invoice line. For example, in the example in figure 14-8, the system would match lines 1 and 2 of the receipt line to invoice line 1 because receipt lines 1 and 2 are both associated with purchase order line 1. The system would not allow you to match receipt lines 1 and 3 to invoice line 1 because receipt lines 1 and 3 are associated with different purchase order lines.