Match of Invoice Line to Receipt Line, Standard Tolerance Applied (Automation Rule 02)

When you run the Voucher Match Automation Driver program, that program runs the Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 program (R4304020) to match invoices and receipts for invoice lines assigned automation rule 02.

When you use automation rule 02, each invoice line received from the supplier is matched to a single receipt line. The amount of the invoice line and the receipt line can be different based on allowed standard tolerance limits. The supplier can ship a purchase order line in multiple shipments, then invoice for each shipment for each purchase order line. Prices are set, but can vary based on allowed standard tolerance limits.

Note:

The process performs a match when the open quantity on the purchase order is 0. The open quantity becomes 0, when you receive all the quantity or when you receive a partial quantity and close the remainder.

However, when you enable partial receipts in the supplier master, the system performs the match even if the purchase order is not closed.

See Partial Receipts for VMA Process.

When matching receipt lines to invoice lines, automation rule 02 applies the standard tolerance that you have set up for voucher matching in the Tolerance Rules program (P4322). You must specify in a processing option in the R4304020 program that you want to apply standard tolerance when matching invoice lines that are assigned automation rule 02.

The VMA process utilizes a tolerance to match invoice lines with receipts, when the receipt amount is greater than the invoices amount. You can apply this tolerance only when you use automation rules 02 or 03. You specify this tolerance in a processing option in the Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 program (R4304020).

See 10. Apply tolerance on receipt amount greater than the invoice amount..

Note: Automation rules 02 and 04 are similar; they each enable multiple shipments and require that each receipt line has a separate invoice line. The difference between the rules 02 and 04 is that rule 02 enables tolerance and rule 04 requires an exact match.

This illustration shows how the process matches invoice, receipt and purchase order lines for invoice lines assigned automation rule 02: