Entering Email Parameters

Access the Email Parameters page (Campus Community, and then Communications, and then Communication Generation, and then Process Parameters).

Field or Control	Description
From	Enter the email address of the person or entity that is sending the email. This email address will replace any default email address that your institution's server might use to indicate from whom an email was sent. You can use this for cosmetic appearance. For example, if the Registrar Office sends the email, you might enter Registrar_Office@university.com. The email address may be valid or not. If it is not, your template should include text similar to: This email was sent by an automated system. Do not reply to this email address. This field is required if the communication method usage is Specific Email or Preferred.
Subject	You can enter email subjects for each email template language encountered on the Template Selection group box on the Selection Parameters page. If the Communication Language Usage option is set to Preferred on the Selection Parameters page then the system generates subject fields for each email template language encountered in the Template Selection group box. If zero or one email template is found, or if the Communication Language Usage option is set to Specific, then a single Subject field appears on this page. All Subject fields require a value when the Communication Language Usage option is set to Preferred and the Communication Method Usage option is set to either Preferred or Email Specific. When you click the Run button, the Communication Generation process (SCC_COMMGEN) retrieves the appropriate subject field from the SCC_CG_EML_RCTL table based on the email template language used to generate the communication.
Reply to, Sender, and Bounce to	(Optional) Enter values if your institution's email service uses these fields when sending emails. The Reply to email address must be valid. This is the email address that will appear when the recipient replies to the sender. It overrides the Fromemail address. The Bounce To address is a valid email address set to receive all emails that do not send successfully.

Field or Control

Description

From

Enter the email address of the person or entity that is sending the email.

This email address will replace any default email address that your institution's server might use to indicate from whom an email was sent. You can use this for cosmetic appearance. For example, if the Registrar Office sends the email, you might enter Registrar_Office@university.com. The email address may be valid or not. If it is not, your template should include text similar to: This email was sent by an automated system. Do not reply to this email address.

This field is required if the communication method usage is Specific Email or Preferred.

Subject

You can enter email subjects for each email template language encountered on the Template Selection group box on the Selection Parameters page.

If the Communication Language Usage option is set to Preferred on the Selection Parameters page then the system generates subject fields for each email template language encountered in the Template Selection group box. If zero or one email template is found, or if the Communication Language Usage option is set to Specific, then a single Subject field appears on this page.

All Subject fields require a value when the Communication Language Usage option is set to Preferred and the Communication Method Usage option is set to either Preferred or Email Specific.

When you click the Run button, the Communication Generation process (SCC_COMMGEN) retrieves the appropriate subject field from the SCC_CG_EML_RCTL table based on the email template language used to generate the communication.

Reply to, Sender, and Bounce to

(Optional) Enter values if your institution's email service uses these fields when sending emails.

The Reply to email address must be valid. This is the email address that will appear when the recipient replies to the sender. It overrides the Fromemail address.

The Bounce To address is a valid email address set to receive all emails that do not send successfully.

Importance and Sensitivity

Options that you select in these group boxes appear in the email transmission for the recipient to see.