Calculating Grades and Evaluating Students

After all grades for tests have been entered, the system can calculate the results by student or by program. The calculation process uses a test tree to retrieve test grades, weight values, and attributes.

Evaluations are also run by student or program. Based on information in the Requisite table, the system determines whether the student has passed or not passed. All of the requisites that are linked to the student's assigned test tree are evaluated, and the results per requisite and per requisite line are written to the Results table.

This section provides an overview of the Calculation process and discusses how to:

  • Calculate grades per student.

  • Calculate grades per program.

  • Evaluate results per student.

  • Evaluate results per program.

Understanding the Calculation Process

The calculation process:

  1. Selects students for whom to calculate grades.

  2. Determines whether the student is active in a program.

  3. Selects the test tree that is linked to the student and determines whether the tree is valid.

  4. Starts the actual calculation process starting with the nodes at the lowest level of the test tree.

  5. For each node on the test tree, selects the underlying tests and calculated results.

  6. For each node, selects the information from the calculated results with the latest effective date.

  7. Determines whether the calculated results already exist for the student. If the calculated result already exists, and calculate within term only is not selected, the existing calculated result is deleted.

  8. Writes the results to the Results table.

Pages Used to Calculate Cumulative Grades and Evaluate Students

Page Name Definition Name Navigation Usage

Cumulative Grades per Student

SSR_RUNTSTEMPL_NLD

Records and Enrollment, and then Test Administration NLD, and then Cumulative Grades per Student, and then Cumulative Grades per Student

Start the Cumulative Grades per Student SQR process (SRCEMPNL) for specific students.

Cumulative Grades per Program

SSR_RUN_CALTST_NLD

Records and Enrollment, and then Test Administration NLD, and then Cumulative Grades per Program, and then Cumulative Grades per Program

Start the Cumulative Grades per Program SQR process (SRCACDNL) for all students in an academic program.

Evaluation per Student

SSR_RUNTSTEMPL_NLD

Records and Enrollment, and then Test Administration NLD, and then Evaluation per Student, and then Evaluation per Student

Start the Student Evaluation SQR process (SREVANENL) for specific students.

Evaluation per Program

SSR_RUN_CALTST_NLD

Records and Enrollment, and then Test Administration NLD, and then Evaluation per Program, and then Evaluation per Program

Start the Program Evaluation SQR process (SREVAPNL) for all students in an academic program.

Calculating Grades per Student

Access the Cumulative Grades per Student page (Records and Enrollment, and then Test Administration NLD, and then Cumulative Grades per Student, and then Cumulative Grades per Student).

This example illustrates the fields and controls on the Cumulative Grades per Student page. You can find definitions for the fields and controls later on this page.

Cumulative Grades per Student page
Field or Control Description

Basis

Select how the system selects students for the calculation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.

Block, Class, and Group

Enter the enrollment block, class, or student group for the system to calculate grades.

Calculate Inactive Student

Select to have the system consider grades for students who are no longer active in the academic career in the calculation process.

Calculating Grades per Program

Access the Cumulative Grades per Program page (Records and Enrollment, and then Test Administration NLD, and then Cumulative Grades per Program, and then Cumulative Grades per Program).

Field or Control Description

Academic Program

Enter the academic program for the system to calculate grades.

Evaluating Results per Student

Access the Evaluation per Student page (Records and Enrollment, and then Test Administration NLD, and then Evaluation per Student, and then Evaluation per Student).

Field or Control Description

Delete All Students

Click to clear all student rows from this page.

Basis

Select how the system selects students for the evaluation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.

Block, Class, and Group

Enter the enrollment block, class, or student group for the system to run the evaluation process.

Add Students

Click to have the system list the students from the selected basis on this page.

Evaluating Results per Program

Access the Evaluation per Program page (Records and Enrollment, and then Test Administration NLD, and then Evaluation per Program, and then Evaluation per Program).

Field or Control Description

Academic Program

Enter the academic program for the system to run the evaluation process.