Understanding PeopleSoft Receivables, General Ledger, and Accounts Payable Integration

The following processes prepare and transfer billing information to the Receivables, General Ledger, and Accounts Payable accounting applications:

  • Currency Conversion (BICURCNV)

  • Pre-Load (BIPRELD)

  • Load AR Pending Items (BILDAR01)

  • Load GL Accounting Entries (BILDGL01)

  • Generate AP Voucher (BIGNAP01)

The processes can be run independently, or included in a multiprocess job, such as the Single Action invoice job (BIJOB03). When running these processes individually, you must run the Currency Conversion and Pre-Load processes before loading to AR (Accounts Receivable) or GL (General Ledger). The Load AR and Load GL processes require that the base currency amounts be calculated by the Currency Conversion process and that accounting entries be staged by the Pre-Load process. You do not need to run the Currency Conversion or Pre-Load process before running the Generate AP Vouchers process (BIGNAP01).

Note:

Individual processes should not be run concurrently. For example, the BICURCNV process should not be initiated for two different business units at the same time.

Open Item Processing

You can set up open item accounts in the General Ledger application and charge bill lines to open items within these accounts. When you run the Load GL process, Billing passes the open item charges to General Ledger and Receivables where those applications can reconcile the account balances using the value in the Open Item Key field of the bill line's accounting distribution.

To process open item charges from Billing, you must set the Open Item Key field of the accounting entry definition for Billing to OPEN_ITEM_KEY. In addition, you must set the summarization options for the Billing Journal Generator template to Retain Detail.

See Application Fundamentals: Setting Up for Journal Generator.

The BIIF0001 process does not validate the open item keys for Billing Interface transactions for interunit and intraunit transfers. In addition, the system does not validate open item keys for the balancing entries created by the Inter/Intraunit Processor during the preload process.

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