Establishing a Buyer Template

A buyer template provides defaults and control values for buyer registration and transactions. The buyer template provides a means to create buyers and the underlying PeopleSoft Payables, Purchasing, and General Ledger business units and processing options. You must establish a buyer template before you can run the Enable AP BUs & Suppliers for BD process—and also before you can enable or create buyers online.

To establish a buyer template, use the Maintain Buyer Template component (EM_BUYER_TEMPLATE).

This section discusses the buyer template in the context of both implementation models and discusses how to establish a buyer template.

Note:

In order to save a template all required fields must be populated.

Buyer Direct Model

In the Buyer Direct model, when enabling existing PeopleSoft Payables business units for PeopleSoft eSettlements, the business units and processing options have already been established so the values on the template will not be used for subsequent processing, except for the Account field. This field on the template is the only field used in the Buyer Direct model, and can be used as a default value on self-service and XML invoices. Bank information in the Buyer Direct model is derived using TableSet sharing, rather than the Bank Security table (EM_SEC_BU_BANK), which is used in the Business Service Provider model only.

PeopleSoft eSettlements processing looks to the PeopleSoft Payables business unit for all defaults other than Account. If, however, you later create a new buyer directly in PeopleSoft eSettlements, the values you enter now on the buyer template determine the defaults on the PeopleSoft Payables, Purchasing, and General Ledger business unit definitions that are automatically created upon completing buyer registration.

Business Service Provider Model

In the Business Service Provider model, the Bank Security table is used for the bank information. The Registering Buyers topics discuss aspects of the buyer template for the Business Service Provider model.

Page Used to Establish a Buyer Template

Page Name	Definition Name	Usage
Maintain Buyer Template - Information Page	EM_BUYER_TEMPLATE	Establish all buyer creation defaults.

Maintain Buyer Template - Information Page

Use the Maintain Buyer Template - Information page (EM_BUYER_TEMPLATE) to establish all buyer creation defaults.

Navigation:

eSettlements, and then Administration, and then Maintain Buyer Template, and then Maintain Buyer Template - Information

This example illustrates the fields and controls on the Maintain Buyer Template – Information page . You can find definitions for the fields and controls later on this page.

Note:

For the following fields, the system default is to not prorate the charges: Sales Tax Charge, Use Tax Charge, Freight Charge, and Misc. Charge (miscellaneous charge).

To prorate these, select Set Up Financials/Supply Chain, and then Business Unit Related, and then Procurement, and then Procurement Control then select the appropriate check boxes for the buyer.

Field or Control	Description
SetID	Enter a SetID for this template.
Template ID	Enter an ID to define this template.
Holiday List ID	Select an ID to list the holidays for each buyer.

VAT and Business ID Information

Field or Control	Description
VAT	Select if the buyer operates in a VAT environment.
VAT Entity	Enter a value-added tax (VAT) reporting entity if you selected the VAT check box.
Physical Nature	Select Goods or Services to establish a default value that describes, for the majority of transactions, whether an object purchased is a physical good or a service.
Where Service Performed	Select Buyer's Location, Ship From Location, Ship To Location, or Supplier's Location to indicate the location at which a service is most often performed.
Prorate VAT NR	Enter a default miscellaneous charge code for the non-recoverable Input VAT, to determine how the system calculated, how non-recoverable VAT is accounted for, and whether it is treated as landed cost. Selection of a prorate charge code enables the non-recoverable VAT to be posted to the same set of ChartFields as specified for the associated expense, and enables the non-recoverable VAT to be treated as a landed cost. Selection of a non-prorate charge code allows the non-recoverable VAT to be posted to the ChartFields specified on the VAT accounting template for the associated VAT code.

Accounting Information

Field or Control	Description
Account	Enter a default account for processing. Note: For self-service invoices, the system overwrites this value if you establish values at lower levels of the PeopleSoft eSettlements default ChartField hierarchy. See Understanding Self-Service Invoice Entry and Management.
Accounting Template	Enter a template ID for voucher processing within PeopleSoft eSettlements.
Ledger	Enter a ledger to store the posted net activity for a set of ChartField values by accounting period and fiscal year.
Ledger Group and Calendar ID	Enter one of each because these are required for invoice entry and invoice management.

Journal Template

A Journal Template is required for processing within PeopleSoft eSettlements.

Field or Control	Description
Accruals, Payments, Closes, Cash Clearings, Revaluations, and Cancels	Enter a journal template to use for each category.

Misc. Journal Information (miscellaneous journal information)

Field or Control	Description
Combo Template	Select the delivered VCHREDIT record template for creation of a business unit.
Sales Tax Charge, Use Tax Charge, Freight Charge, and Misc. Charge (miscellaneous charge)	Enter the appropriate values. The system uses each of these portions of the total landed cost for non-merchandise charges, on purchase orders, receipts, and invoices.
Build Criteria	Enter a selection to enable editing both interfaced and online invoices/vouchers.
Document Association	Enter a value to determine how the system groups together receipts associated with a voucher line during the Matching Application Engine process (AP_MATCH).

Payment Information

Field or Control	Description
Bank SetID	Enter a SetID to store the banks for this buyer.
Payment Terms ID, Prepay Terms, Payment Handling and Payment Rate Type	Enter a terms ID, and values to further define the payment details. These are required for all transactions.

Miscellaneous Information

Field or Control	Description
Origin	Enter an origin to identify PeopleSoft eSettlements transactions in the system. This is used by both the invoice and purchase order interfaces. Note: The eSettlements Excel Upload and XML/cXML interfaces will populate the Voucher Origin as MPY if it is not specified in the Source transaction.  This will require a valid Voucher Origin value of MPY to be defined in the system.
Ship Via Code	Enter a code to specify how a shipment from the supplier should be made. This defaults to incoming purchase orders.
Freight Terms Code	Select to specify at what point the title passes for shipment. This defaults to incoming purchase orders.
Tax Exempt Flag	Select if incoming purchase orders are tax exempt.
Tax Exempt ID	Enter an ID if you select the Tax Exempt Flag check box.

eSettlements Information

Field or Control	Description
Agreement SetID	Enter an ID to enable sharing of an agreement between buyers. You can also use it to ensure a specific agreement for each buyer. When the agreement is to be shared by several buyers, enter the value of the primary buyer ID for which all agreements will be created. The value you enter here populates the EM_01 record group. If you leave this field blank, the agreement is not shared and the system populates the record group EM_01 with the newly created buyer ID.
Notification SetID	Enter an ID to enable sharing of notification setup between buyers. The value you enter here populates the EM_03 record group. If you leave this field blank, the notification setup is not shared and the system populates the EM_03 record group with the newly created buyer ID.

Template Values and Navigation

This table provides a list of buyer template configuration attributes and how to access their respective setup.

Attribute	Navigation Path
Holiday List ID	Banking, and then Bank Accounts, and then External Accounts, and then Account Information
VAT Entity	Set Up Financials/Supply Chain, and then Common Definitions, and then VAT and Intrastat, and then Value Added Tax, and then VAT Entity
Prorate VAT NR	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Charges/Costs, and then Misc and Landed Cost Defn
Journal Templates	Set Up Financials/Supply Chain, and then Common Definitions, and then Journals, and then Define Journal Entry Template
Origin	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Vouchers, and then Voucher Origin
Ship Via Code	Set Up Financials/Supply Chain, and then Common Definitions, and then Shipping and Receiving, and then Ship Via Codes
Freight Terms Code	Set Up Financials/Supply Chain, and then Common Definitions, and then Shipping and Receiving, and then Procurement Freight Terms
Tax Exempt Flag	Set Up Financials/Supply Chain, and then Business Unit Related, and then Purchasing, and then Purchasing Definition
Tax Exempt ID	Set Up Financials/Supply Chain, and then Business Unit Related, and then Purchasing, and then Purchasing Definition
Account	Set Up Financials/Supply Chain, and then Common Definitions, and then Design ChartFields, and then Configure, and then Define CF Records and Pages
Accounting Template	Set Up Financials/Supply Chain, and then Common Definitions, and then Accounting Entry Templates, and then Templates
Ledger	General Ledger, and then Ledgers, and then Define Detail Ledger
Ledger Group	General Ledger, and then Ledgers, and then Define Ledger Group
Calendar ID	Set Up Financials/Supply Chain, and then Common Definitions, and then Calendars/Schedules, and then Calendar Builder
Combo Template	Set Up Financials/Supply Chain, and then Common Definitions, and then Design ChartFields, and then Combination Editing, and then Define CF Editing Template
Sales Tax Charge	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Charges/Costs, and then Misc and Landed Cost Defn
Use Tax Charge	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Charges/Costs, and then Misc and Landed Cost Defn
Freight Charge	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Charges/Costs, and then Misc and Landed Cost Defn
Misc. Charge	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Charges/Costs, and then Misc and Landed Cost Defn
Agreement SetID	PeopleTools, and then Utilities, and then Administration, and then TableSet IDs
Build Criteria	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Vouchers, and then Voucher Build Criteria
Document Association	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Vouchers, and then Document Association Rules
Bank SetID	PeopleTools, and then Utilities, and then Administration, and then TableSet IDs
Payment Terms ID	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Payments Access the necessary Payment Terms pages.
Prepay Terms	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Payments Access the necessary Payment Terms pages.
Payment Handling	Set Up Financials/Supply Chain, and then Product Related, and then Procurement Options, and then Payments, and then Payment Handling Codes
Payment Rate Type	Set Up Financials/Supply Chain, and then Common Definitions, and then Market Rates, and then Market Rate Type