GLJEADJ Entry Event Process

You associate the GLJEADJ Entry Event process with an entry event code to make Commitment Control budget adjustments for encumbrances, pre-encumbrances, and collected revenue budgets, as well as to generate and post the appropriate budgetary accounting entries to the actuals ledger. The GLJE Entry Event process and the GLJEADJ Entry Event process function differently.

After you enter the debit and credit lines, select an entry event code for each line, and finish Journal Edit:

  • Run Budget Processor to update the appropriate Commitment Control budget ledger table and adjust either the pre-encumbrance, encumbrance, or collect revenue amount of the budget.

  • Run the Entry Event Processor to generate the budgetary accounting entries that need be posted to the actuals ledger.

  • Run the Journal Generator Application Engine process (FS_JGEN) to create the budgetary accounting journal from the budgetary accounting entries.

  • Post the budgetary accounting journals to the appropriate actuals ledger.

When you enter the budget adjustment journal entries and select an entry event code that is set up with the GLJEADJ Entry Event process, you must enter the debit and credit entries. This is because the Journal Edit process does not run the Entry Event Processor to generate the remaining journal lines, as it does for the GLJE Entry Event process. After journal edit processes, you run the Budget Processor to update the appropriate Commitment Control budget ledger table and adjust the specific control budget's ledger amount. After the journal lines are successfully edited and budget-checked either online or in batch, you must run the Entry Event Processor (using the Process Journals menu) to generate the budgetary accounting entries, based on the accounts that you set up for the selected entry event code. After processing the entry events, you run the Journal Generator process to generate the budgetary accounting journal and post this journal to the appropriate actuals ledger.

Note:

In General Ledger, the entry event source definitions, entry event processes and steps, and entry event codes are predefined. Do not change them.

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