Employees

PeopleSoft Pay/Bill Management defines an employee as a hired worker of a staffing company. The staffing company must obtain I-9 and other legal information to pay employees through the payroll system, deduct taxes, and so forth.

When you use the PeopleSoft Pay/Bill Management Applicant component in the Financials database and click the Hire as Employee button, the information is sent to the HCM database through application messaging . The system hires the person in HCM, which, in turn, then sends a message containing the employee records back to the Financials employee tables. After that point, HCM is the system of reference and any updates must be performed in the HCM Employee components and synchronized with Financials through application messaging. These messages send information from all employees in HCM to the Financials database, regardless of whether they were hired using the PeopleSoft Pay/Bill Management Applicant component or the HCM components. However, only those employees hired using the PeopleSoft Pay/Bill Management (and PeopleSoft Staffing Front Office) Applicant component can be assigned in PeopleSoft Pay/Bill Management (and PeopleSoft Staffing Front Office). Those employees hired directly in HCM cannot be assigned in PeopleSoft Pay/Bill Management (or PeopleSoft Staffing Front Office) unless they are marked as being eligible for staffing.

To mark an employee as eligible for staffing, two steps are required:

1. Establish the employee as a resource using the Enable Employee to Staffing component (Create Resources page).

2. Using the Job Record Eligibility component, specify which employee job records can be used in staffing assignments and which of those job records should be the default to pay the employee for work performed in staffing assignments.