Processing Vouchers

This topic discusses how to process vouchers.

Pages Used to Process Vouchers

Page Name	Definition Name	Usage
Creating Voucher for Contractor Page	RUN_FO_TO_AP	Submit payable time for non-employees (contractors) to PeopleSoft Payables to create vouchers. This process moves time entries for contractors from the PROJ_RESOURCE table to the VOUCHER staging table. The non-employee time records are sent from Time and Labor to the Project Resources table when the non-employee time is approved.
Voucher Build Page	VCHR_BATCH_RQST	Build vouchers in PeopleSoft Payables. Create a run control for the Voucher Batch Request Application Engine process.
Voucher Posting Request Page	PST_VCHR_RQST	Run the Voucher Posting process (AP_PSTVCHR).
Payables Page	PC_AP_TO_PC	Request process for PeopleSoft Project Costing to retrieve approved vouchers from PeopleSoft Payables.

Creating Voucher for Contractor Page

Use the Create Voucher for Contractor page (RUN_FO_TO_AP) to submit payable time for non-employees (contractors) to PeopleSoft Payables to create vouchers.

This process moves time entries for contractors from the PROJ_RESOURCE table to the VOUCHER staging table.

Navigation:

Staffing, and then Suppliers and Contractors, and then Create Voucher for Contractor

Field or Control	Description
PC Business Unit	Select a PeopleSoft Project Costing business unit.
Accounting Date From	Specify the start date for the contractor time to be included in the voucher.
Accounting Date To	Specify the end date for the contractor time to be included in the voucher.
Supplier ID Options	Submit time for all suppliers or select a specific supplier. Values include: All Specify Note: If you select Specify the system displays the SetID and Supplier ID fields. Use these fields to specify the supplier for which you want to create vouchers.

Voucher Build Page

Use the Voucher Build page (VCHR_BATCH_RQST) to build vouchers in PeopleSoft Payables.

Create a run control for the Voucher Batch Request Application Engine process.

Navigation:

Accounts Payable, and then Batch Processes, and then Vouchers, and then Voucher Build

The PeopleSoft Payables product documentation describes the fields and use of this page.

Field or Control	Description
Voucher Build Interfaces	Select Pay/Bill Management to build vouchers for PeopleSoft Pay/Bill Management contractors.

Voucher Posting Request Page

Use the Voucher Posting Request page (PST_VCHR_RQST) to run the Voucher Posting process (AP_PSTVCHR).

Navigation:

Accounts Payable, and then Batch Processes, and then Vouchers, and then Voucher Posting

The PeopleSoft Payables product documentation describes the fields and use of this page.

Payables Page

Use the Payables page (PC_AP_TO_PC) to request process for PeopleSoft Project Costing to retrieve approved vouchers from PeopleSoft Payables.

Navigation:

Project Costing, and then Cost Collection, and then Cost Collect Payables

The PeopleSoft Project Costing product documentation describes the fields and use of this page.