Federal Payment Schedule Processing

To process federal payment schedules:

1. Enter payment schedule vouchers just as you would any other voucher, using either the Voucher component (VCHR_EXPRESS), the Quick Invoice Entry component (VCHR_QUICK_PNL), or a source that is processed through the Voucher Build Application Engine process (AP_VCHRBLD).

2. Run the Voucher Posting Application Engine process (AP_PSTVCHR) and any other processes that are part of the voucher business practice, such as budget checking and matching.

3. Run the Pay Cycle process to generate payment schedules.

   The Pay Cycle process:

   • Selects vouchers that meet the criteria for federal payment schedules and groups them by schedule, creating new schedules according to the schedule restriction criteria that you specified on the Payment Schedule Restriction page.

   • Updates the payment schedule ID in the Schedule ID field on the Voucher - Payments page.

   • Kicks off workflow to notify certifiers of payment schedules needing certification (optional).

   • Creates a file for transmission to the U.S. Treasury for disbursement.

4. Certify the payment schedule.

   This step occurs during Pay Cycle processing, after payment selection and before payment creation.

   See Certifying Federal Payment Schedules.

5. Run the Payment Posting Application Engine process (AP_PSTPYMNT).

6. (Optional) Review the payment schedule using the Payment Inquiry page.

   See Inquiring and Reporting on Federal Payment Schedules.

7. Transmit the payment schedule file to the Department of Treasury.

8. For bulk payment schedule files (Type B SF1166 forms) only: after sending the bulk payment schedule file to the Department of Treasury and receiving summary certification data back from them, enter the summary certification data into the PeopleSoft database and generate an SF1166 Summary Certification file for uploading to the SPS system for certification.

   Use the SPS Summary Totals pages.

   See Creating SPS Payment Summary Files.

9. After receiving notice that the payment schedule was disbursed, reconcile the payment schedule using the Schedule ID Reconciliation page.

   See Managing Federal Schedule ID Reconciliations.

10. Run the Cash Clearing Application Engine process (AP_APCSHCLR).