Understanding Voucher Processing and the Voucher Life Cycle

After you have set up all your control information, established your PeopleSoft Payables control hierarchy, and entered approved suppliers in the system, you are ready to enter vouchers into the system.

This section discusses one method of entering vouchers into the system: using the online Voucher component. The pages in this component are the equivalent of electronic voucher forms on which you can record invoice information from your suppliers in the PeopleSoft Payables database. You can also quickly copy line item information from purchase orders and receivers from PeopleSoft Purchasing tables.

Note:

For better performance, it is recommended to review or update large vouchers (with many lines/distribution) via voucher inquiry or voucher maintenance respectively.

Oracle also provides the Voucher Build Application Engine (AP_VCHRBLD) process for creating vouchers. This process builds and edits voucher records from various sources, including the Quick Invoice Entry (VCHR_QUICK_PNL) component, the Summary Invoice Entry (VCHR_SUMM_PNL) component, and the Spreadsheet Voucher workbook. The Voucher Build process, the Quick Invoice Entry component, and the Spreadsheet Voucher feature are discussed in other topics.

This section discusses:

• Voucher process flow.

• Voucher life cycle.

• Voucher styles.

• Voucher validation.

• Voucher session defaults.

• Processing that is initiated by the Voucher component.

• (USA) Vouchers for Health Insurance Portability and Accountability Act of 1996 (HIPAA) payments.