Voucher Build Process Errors

The Voucher Build process can result in pre-edit errors, which are stored in the quick invoice tables, or vouchers in recycle status, which are stored in the online voucher tables.

Pre-edit Errors

Pre-edit errors prohibit the transaction from being processed by voucher edit processing. For example, if the transaction has an invalid supplier ID, the voucher edit subprocess cannot process default values correctly, because supplier ID is part of the PeopleSoft Payables control hierarchy. The following general conditions result in pre-edit errors:

  • Invalid business unit.

  • Invalid supplier.

  • No default location for supplier.

  • Blank invoice ID, and auto-assign option is not selected on the run control page.

  • No invoice date, and auto-assign option is not selected on the run control page.

  • Invalid supplier location (if specified).

  • Invalid supplier address (if specified).

  • Invalid voucher origin (if specified).

  • No association of purchase order or receiver lines with voucher lines, and distribution information is absent.

  • No voucher line information.

Recycled Vouchers

Vouchers without pre-edit errors pass to the voucher edit subprocess. The voucher edit subprocess marks any vouchers that fail its edits as Recycled. The edits that are performed by the voucher edit process are essentially the same as those that are performed by the Voucher component.

Note:

Any voucher validations that you can set up to pass and provide a warning during online voucher entry, such as duplicate invoice checking or sales tax tolerance, pass the voucher edit process without warning.

Any voucher validations that you set up to reject an online voucher that fails, such as duplicate invoice checking or ChartField editing, are set to recycle by the Voucher Build process. If the Voucher Build process finds duplicate vouchers, it sets both to recycle status.

Note:

Because VAT calculation, rebate, and recovery details for procurement card vouchers are maintained in PeopleSoft Purchasing, procurement card vouchers in a VAT environment can produce Voucher Build process errors. These are reported on the Build Errors and Voucher Build Error Detail pages like other Voucher Build process errors. However, unlike other Voucher Build process errors, you correct procurement card voucher errors using the Reconcile Statement page in PeopleSoft Purchasing.

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