Voucher Processing in a Multicurrency Environment

Multicurrency affects voucher processing at all levels: entering and validating vouchers, scheduling payments, using control groups, and posting vouchers.

Entering Multicurrency Vouchers

Each voucher has a transaction currency denomination. The currency code for the transaction appears by default through the PeopleSoft Payables control hierarchy (business unit, voucher origin, control group, and supplier). If required, you can change the currency and rate type on the voucher. You can change the currency code for the voucher on the Voucher - Invoice Information page or on the Voucher - Attributes page, and you can change the rate type for the voucher on the Voucher - Attributes page.

For each voucher, the system converts the transaction currency to the voucher base currency using the exchange rate and exchange rate type. By specifying the exchange rate source, you can enter a specific exchange rate or have the system determine the exchange rate from the exchange rate tables. If you select User as the source, enter the exchange rate yourself. If you select Tables as the source, the system uses the invoice date of the voucher and the exchange rate tables to determine the exchange rate to use.

The transaction currency code applies to all amounts entered onto the voucher. At save time, the system performs a conversion to the base currency defined for the business unit and to the PeopleSoft General Ledger base currency for the distribution line on interunit accounts.

Transaction balancing occurs on both the transaction and the base amounts. During voucher save, base amount rounding differences are added to the largest expense accounting lines for each voucher line.

Scheduling Payments for Multicurrency Vouchers

Payment scheduling creates scheduled payment records for each voucher. Each scheduled payment has a gross payment amount and a discount payment amount. The scheduled payment amounts are converted based upon the currency exchange rate of the voucher transaction currency. You can override the currency rate or rate type on the Holiday/Currency Options page selected from the Voucher - Payments page. When you enter a specific rate, the rate is used to convert the currency between the voucher transaction currency and the payment currency. When you override the rate type, the new rate type is used to convert from the transaction currency to the payment currency and from the payment currency to the bank's base currency and the voucher's base currency.

Note:

If you use a rate type on the payment that is different from the rate type on the voucher, realized gain and loss may occur.