Voucher Validation

When you save vouchers, many edits and processes occur automatically. Any problems that PeopleSoft Payables detects with a voucher are brought to your attention so that you can fix them immediately.

Other edits that are specific to particular voucher styles, payment terms, and other circumstances are discussed in the sections about those styles and circumstances.

This section discusses:

  • Voucher field validation.

  • Financial sanctions validation.

Voucher Field Validation

The system performs a series of validation checks to ensure that you have completed all the fields correctly. Some of the validations that occur are:

  • Duplicate invoice checking.

  • Verifying the existence of a supplier ID.

  • Verifying the existence of an invoice date and invoice ID.

  • Balancing header amounts against voucher line amounts for both transaction and base currency amounts.

  • Balancing voucher line amounts against distribution line amounts for both transaction and base currency amounts.

  • Ensuring that the user ID that is approving the voucher is the same as the user who is signed in.

  • Validating accounting distribution field values and combinations and error processing.

  • Where appropriate, validating the calculation and proration of nonmerchandise charges, such as sales and use taxes, value-added taxes (VAT), freight charges, and miscellaneous charges.

  • Validating the bank ID, bank account number, and DFI ID.

  • Validating the payment limit set on the Payment Schedule Restrictions Page .

  • Validating that there is an entry on the Federal Payment Schedule Restrictions page.

  • Validating that the payment schedule amount does not exceed the amount defined for Same Day ACH Amount Per Payment.

Financial Sanctions Validation

PeopleSoft provides validation of your suppliers against financial sanctions lists (for example, the Specially Designated Nationals [SDN] list) at the supplier level, voucher level, and payment level. At the voucher level, if financial sanctions validation is enabled at the installation level, the invoicing supplier and remit supplier or suppliers, if different from the invoicing supplier, are validated. If financial sanctions validation is enabled at the bank level, no validation of the supplier is done during voucher processing unless you specify a bank for the remit supplier and the bank requires financial sanctions validation. The system updates the supplier's financial sanctions status on the Supplier Information (VNDR_ID) component.

At the voucher level, the system validates your suppliers upon:

  1. Saving the voucher if financial sanctions validation is enabled at the installation level, or if financial sanctions validation is enabled at the bank level, you specify a bank for the remit supplier and the bank requires financial sanctions validation.

    The system displays a warning message that the supplier is currently under financial sanctions review. You can proceed with saving the voucher; however, the system does not allow payments to suppliers with a financial sanctions status of Review or Blocked.

    At the time of voucher entry, if financial sanctions validation is enabled and the supplier that you entered has a financial sanctions status of Review or Blocked, the system displays a warning message that the supplier that is selected is currently under financial sanctions review. You can proceed with adding or updating the voucher for this supplier.

    Note:

    You cannot record a manual payment on the Voucher - Payments page if the supplier has a financial sanctions status of Review or Blocked. The system does not allow you to select Record as the payment action.

    You cannot create an express payment on the Voucher - Payments page if the supplier has a financial sanctions status of Review or Blocked. The system does not allow you to click the Express Payment link.

  2. Running the Financial Sanctions Validation Application Engine (AP_SDN_VAL) process.

    You can schedule the Financial Sanctions Validation process to run on a predefined schedule using the Process Scheduler, or you can run it on an ad hoc basis.

See PeopleSoft Source to Settle Common Information: Understanding Financial Sanctions Validation.