Work Order-Managed Projects

PeopleSoft uses work orders to track the costs associated with maintaining or creating assets. In PeopleSoft Maintenance Management, a work order consists of one or more work order tasks. Each task specifies the asset that is being maintained and a related project and activity, and contains the transaction costs of performing asset maintenance. The transaction costs flow from PeopleSoft Maintenance Management into various PeopleSoft applications such as PeopleSoft Time and Expense, Inventory, and Payables, and from these systems into PeopleSoft Project Costing.

If you use PeopleSoft Maintenance Management, you can designate projects as work order-managed. Work order-managed projects is a term that refers to projects that are managed with work orders in PeopleSoft Maintenance Management, instead of by a project manager in PeopleSoft Project Costing. You can use work order-managed projects to capitalize, adjust, or retire assets in PeopleSoft Asset Management. For example, you can use a work order-managed project to track several unrelated maintenance tasks for an asset, or to track the cost of constructing an asset.

This is an example of a process flow for a work order-managed project that is used to track the cost of constructing an asset:

1. Plan and budget for construction of an asset.

2. Obtain approval for the construction.

3. Create a project plan and work orders to construct the asset.

4. Complete the work orders.

5. Capture the costs—labor, materials, and depreciation—that are associated with the effort.

6. Capitalize the project costs.

A work order task can specify only one asset, one project, and one activity. For work order-managed projects:

• You can create multiple assets from a single project.

• You can maintain a single asset from multiple projects.

The PeopleSoft Maintenance Management system creates assets from work order tasks and relates the assets to projects and activities. You can use the Define Assets and Relate by Project pages to view the details of asset definitions and the relationship of assets to projects for assets that are associated with work order-managed projects.

The system automatically updates certain fields on the Asset Integration Rules page during the life of a work order-managed project, such as:

• When you save a project as a work order-managed project, the system automatically selects the asset identification rule of Derive from Work Order Task and the adjustment trigger of Automatic.

  When Derive from Work Order Task is selected, the Express Retirement (PC_EXPRET_AM) or Express Capitalization processes begin with the closure of a work order task.

• When you change a work order task status to complete, the system updates the filter ID (filter identifier) and integration type at the activity level to reflect the criteria in PeopleSoft Maintenance Management.