Document Approval Statuses

Approval statuses are controlled by the Approval Workflow Framework when document approvals are required using the Installation Options - Supplier Contract Management Page. When document approvals are not required, the system displays only the Approve button, which the document administrator uses to set the document status to Approved.

When a document progresses through its life cycle, statuses provide the current state of the document and also determine which buttons are available on the Document Management Page.

This table describes approval-related statuses for documents:

Status	Description
Pending Approval	The document has been submitted for approval and is waiting for the approval of one or more users. In addition, the system sets a workflow status for approvers to Pending for each approver that is required . You can submit a document for approval while it's in a Draft or Collaborated status.
Approved	The document has been approved by all approvers. You can dispatch and execute the document at this point.
Draft	When any step is denied during the approval workflow process, the entire workflow is denied and terminated. The document status is set from Pending Approval to Draft. After reviewing document comments, the document administrator can update the document and begin the approval process again by submitting the document for approval.
Complete	When using document types, you can set a document to complete by clicking the Complete button.