Termination Process Setup Steps
To set up terminations, configure the Global Payroll elements that control these termination process steps:
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Selection of terminated payees for off-cycle payroll processing.
The French termination process uses retro and segmentation triggers linked to the Action field in the JOB record to identify terminated payees; when a termination action is entered for a payee, these triggers generate a line of data that identifies the payee as terminated. Global Payroll for France can then select the payee for off-cycle processing, calculate the payee's earnings and deductions, and issue a final payment.
As part of the termination setup, you must configure the triggers that are used to identify payees as terminated and specify the actions in the JOB record that qualify as terminations in your organization. In addition, you must list these actions on the Extraction Setup page so that the system selects only payees with qualifying actions values when you create an off-cycle group for processing terminated payees.
Note:
Global Payroll for France delivers a trigger (DEPART) that you can use to identify terminated payees; you can also define you own triggers.
See Segmentation and Retro Triggers for Termination Processing, Extraction Setup Page.
Note:
We discuss the steps you must follow to process terminated payees with qualifying action values in the topic on processing terminations.
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Extraction of data for ASSEDIC reports.
Global Payroll for France uses a number of elements including arrays, variables, and formulas to identify the payees for whom HR and payroll data must be extracted to produce the ASSEDIC termination reports. Although Global Payroll for France delivers all of the elements required to select payees for data extraction, you must review and configure these element to ensure that they satisfy your business requirements. This includes identifying the specific termination actions in the JOB record that will trigger data extraction, specifying how different termination action and reason combinations are recorded in the ASSEDIC certificates, and defining other parameters of the extraction process.
Important:
To set up termination processing, you must configure both sets of elements described here—those that are used to select terminated employees for off-cycle payroll processing, and those that are used to select payees for data extraction.
Termination Setup
To set up termination processing for France:
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Define retro and segmentation triggers to identify terminated payees using the Trigger Definition (GP_TRGR_SETUP) component in the Global Payroll core application. The system uses these triggers to determine:
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How to process payroll elements when a termination is entered in the Action field in the JOB record.
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Which payees to select for off-cycle payroll processing (the payees must have termination actions that match those specified in the retro and segmentation trigger definitions).
Note:
PeopleSoft provides the sample trigger DEPART, which you can configure to suit your needs or use as a model for defining your own retro and segmentation triggers.
See Segmentation and Retro Triggers for Termination Processing.
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Identify the retro and segmentation triggers defined in Step 1 on the Extraction Setup page in Global Payroll for France.
The system selects (extracts) payees for off-cycle termination processing who have retro or segmentation triggers matching those identified on the Extraction Setup page.
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Review and configure the elements used to identify payees for whom data should be extracted from the database to generate ASSEDIC termination reports.
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Map actions/reasons that you have set up to trigger termination processing to the termination reasons that will appear in a payee's termination reports.
Do this on the Assedic Reasons page.
For example, if you terminate an employee with an action of Layoff and a reason of RED (redundancy), you can define the corresponding ASSEDIC reason as Redundancy. This reason will then appear on the payee's ASSEDIC certificate.
See Assedic Reasons Page.
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Map a variable element to the ASSEDIC certificate flag to trigger ASSEDIC data extraction and report generation for terminated payees.
Do this on the Element Mapping Codes FRA page.
PeopleSoft delivers the variable element GEN VR TEST DEPART for this purpose. When you terminate a payee and run the payroll process, Global Payroll for France sets the value of GEN VR TEST DEPART to GP TRUE (1). Later, when you run the data extraction process, the system retrieves ASSEDIC certificate data and generates the ASSEDIC reports only for employees having this variable set to 1 in their payroll results.