RTI Process

The RTI process includes the following steps:

  1. Employer Alignment Submission (EAS).

  2. Full Payment Submission (FPS).

  3. Employment Payment Summary (EPS).

  4. National Insurance Verification Request (NVREQ).

  5. National Insurance Verification Reply (NVREP).

Generating EAS

Perform the following steps to generate EAS.

  1. Pay Entity Set Up - This is a one time activity and users need to verify the Pay Entity Set Up information before generating the EAS file.

  2. Process FPS Details - You need to perform the following steps before generating the EAS file.

    1. Update Employment Number RTI (GPGB_EMPMAP).

    2. Process Starter Declaration (GPGB_STARTER).

  3. Process RTI GBR - Once this process is generated, the user needs to validate the RTI Validation Report. The RTI Validation Report log reports missing information and classifies it as Error or Warning. If the message is classified as Error then the user needs to take appropriate action to incorporate the changes to ensure that mandatory information is included in the output file.

    Users have the option to generate the file in the Trial or Final mode. The Trial mode can be used for validating the file structure and data items. The file generated in Final mode goes through validation of employee data with HMRC core systems.

Generating FPS

Perform the following steps to generate FPS.

  1. Pay Entity Set Up - Users need to verify the Pay Entity Set Up information before generating the FPS file.

  2. Run and Process Payroll - Users need to ensure that the payroll is processed before generating the FPS file.

  3. Process FPS Details - Users need to perform the following steps before generating the FPS file.

    1. Update Employment Number RTI (GPGB_EMPMAP).

    2. Process Starter Declaration (GPGB_STARTER).

  4. Report and RTI Preparation GBR - Once the payroll is processed, users need to run this process based on various run control parameters available. This is a mandatory process before generation of FPS.

  5. Process RTI GBR - Once this process is generated, users need to validate the RTI Validation Report. The RTI Validation Report log reports missing information and classifies it as Error or Warning. If the message is classified as Error then the user needs to take appropriate action to incorporate the changes to ensure that mandatory information is included in the output file.

Generating EPS

Perform the following steps to generate EPS.

  1. Pay Entity Set Up - Users need to verify the Pay Entity Set Up information before generating the EPS file.

  2. Run and Process Payroll - Users need to ensure that the payroll is processed before generating the EPS file.

  3. Report and RTI Preparation GBR - Once the payroll is processed, users need to run this process based on various run control parameters available. This is a mandatory process before generation of EPS.

  4. Process RTI GBR - Once this process is generated, the user needs to validate the RTI Validation Report. The RTI Validation Report log reports missing information and classifies it as Error or Warning. If the message is classified as Error then the user needs to take appropriate action to incorporate the changes to ensure that mandatory information is included in the output file.

Generating NVREQ

Perform the following steps to generate NVREQ.

  1. Pay Entity Set Up - Users need to verify the Pay Entity Set Up information before generating the NVREQ file.

  2. Process FPS Details - You need to perform the following steps before generating the NVREQ file.

    1. Update Employment Number RTI (GPGB_EMPMAP).

    2. Process Starter Declaration (GPGB_STARTER).

  3. Process RTI GBR - Once this process is generated, users need to validate the RTI Validation Report. The RTI Validation Report log reports missing information and classifies it as Error or Warning. If the message is classified as Error then the user needs to take appropriate action to incorporate the changes to ensure that mandatory information included in output file. Users have the option to generate the file in the Trial or Final mode. The Trial mode can be used for validating the file structure and data items. The file generated in Final mode goes through validation of employee data with HMRC core systems.

Generating NVREP

Perform the following steps to generate NVREP.

  1. Pay Entity Set Up - Users need to verify the Pay Entity Set Up information before generating the NVREP file. Before running the NVREP process, users must first configure the location where incoming files from HMRC will be saved. This configuration may already be in place for your existing EDI infrastructure.

  2. Process RTI GBR - Once this process is generated users have to validate the RTI Validation Report. The RTI Validation Report log reports details of whether the NINO will get updated or not.

    Users have the option to generate the file in the Trial or Final mode. The Trial mode can be used for validating the file structure and data items. The file generated in Final mode goes through validation of employee data with HMRC core systems.

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