Setting Up Tenure Tracking

To set up tenure tracking, use the Academic Rank (EG_RANK_TBL) and the Experience/Credit Codes (EG_EXP_DEFINITION) components.

Pages Used to Set Up Tenure Tracking

Page Name	Definition Name	Usage
Academic Rank Page	EG_RANK_TBL	Establish academic ranks, tenure tracking eligibility for those ranks, and probationary periods. Before using this page, set up the Faculty Calculation Group page.
Experience/Credit Codes Setup Page	EG_EXP_DFN	Set up the experience and credit codes that employees can earn at other institutions and apply toward tenure at your organization. Set up a credit code for start-up credit to bring forward any accrued service credit in your organization on the initial loading of tenure service data.

Academic Rank Page

Use the Academic Rank page (EG_RANK_TBL) to establish academic ranks, tenure tracking eligibility for those ranks, and probationary periods.

Before using this page, set up the Faculty Calculation Group page.

Navigation:

• Set Up HCM, and then Product Related, and then Workforce Development, and then Faculty Events, and then Academic Rank, and then Academic Rank

• Workforce Development, and then Faculty Events, and then Define Faculty Events Data, and then Academic Rank, and then Academic Rank

This example illustrates the fields and controls on the Academic Rank page.

Academic Rank Information

Field or Control	Description
Rank-IPEDS (rank Integrated Postsecondary Education Data System-Full Staff Survey)	Select the rank for IPEDS reporting. Values are Assist Prf, Assoc Prf, Instructor, Lecturer, No Rank, or Professor.
(E&G) Stats-Can Rank Code	Select the Statistics Canada rank code for the academic rank. Different options are available depending on the effective. Dates up to and including September 20, 2009 have one set of options, dates on or after October 1, 2009 have a modified set of options.
Eligible for Tenure Tracking	Select if the academic rank is eligible for tenure tracking. This does not affect the tenure calculation process.

Tenure Tracking Eligibility

Field or Control	Description
Service Calculation Group	Enter the calculation group for this academic rank. For example, enter FAC (faculty) to include the associate professor rank in the faculty calculation group.
Partial Credit Allowed	Select if some credit applies toward tenure service. This does not affect the tenure calculation process.
Probationary Period (# of yrs) (probationary period [number of years])	Enter the number of years this rank is in a probationary period. Employees can have multiple concurrent jobs, but they can accumulate probationary time toward tenure in only one academic rank at a time.
Carry Automatic Tenure	Select if tenure automatically applies to this rank. This does not affect the tenure calculation process.

Experience/Credit Codes Setup Page

Use the Experience/Credit Codes Setup page (EG_EXP_DFN) to set up the experience and credit codes that employees can earn at other institutions and apply toward tenure at your organization.

Set up a credit code for start-up credit to bring forward any accrued service credit in your organization on the initial loading of tenure service data.

Navigation:

• Set Up HCM, and then Product Related, and then Workforce Development, and then Faculty Events, and then Experience/Credit Codes Setup, and then Experience/Credit Codes Setup

• Workforce Development, and then Faculty Events, and then Define Faculty Events Data, and then Experience/Credit Codes Setup, and then Experience/Credit Codes Setup

This example illustrates the fields and controls on the Experience/Credit Codes page.

The tenure service accrual and calculation process uses the experiences and credits set up on this page to determine an employee's total time toward tenure as of a specified date.

Field or Control	Description
Add to Tenure Services	Select if the experience or credit code counts toward tenure service in your organization.