Set Default Link Behavior

Administrators can determine how public links will be handled throughout the entire service. This kind of link lets a person use the files in a folder but limits access to any other folders. If you send a public link to a file, the person can access only that one file.

To set link behavior, complete the following steps:

1. After you sign in to the Oracle Content and Experience Cloud web application as an administrator, click Settings in the Administration area of the navigation menu.

2. In the Settings menu, click Documents.

3. Under Links, configure the following settings:

   • Allow public links to files and folders: If you want users to be allowed to create public links and share those links with others, select Enabled.

   • Access Options: If you enabled public links, you can specify whether users can send public links to anyone (Anyone) or only to those people who have an Oracle Content and Experience Cloud account (All Registered Users).

     If you allow public links to be sent to anyone, you reduce security because users could share confidential content with people outside your company. Set this to Anyone only if you are certain this is acceptable practice for your company.

   • Show warning to users when they create public links: If you want to alert users that they are creating public links, select Enabled.

   • Customize warning message to display when users create public links: If you enabled the warning message, you can set your own message, cautioning users about the use of public links. Select Enabled and enter your custom message.

   • Maximum role available for public links: Select the highest role your users can assign when they create a public link. This can help you control who can add or download content from your service.

   • Default role for new public links: Select the role that will be assigned by default when your users create a public link. This role can’t allow more permissions than the role you set for the Maximum Role.

   • Enforce expiration for all public links: When a public link is created, the link is given a name and an optional expiration date and access code. If you want to ensure that all public links have an expiration date, select Enabled and set a maximum expiration time.

   • Set maximum expiration time: If you enforce expiration for public links, enter the maximum number of days those links are valid until they expire. This helps you ensure that the links that are created are ones that are in use, and no links remain valid and unused for a long period of time. If a link does expire, the owner of the link can recreate it and send it again if needed.