Create a Digital Asset Repository

Digital asset repositories store digital assets (such as images, videos, and files) and content items (structured content such as blogs or press releases) that need to be published for use within digital experiences (websites and other channels) or translated into multiple languages. You must be a repository administrator to create and share asset repositories.

Digital asset repositories are different than business asset repositories. You should understand your options before you start creating repositories as these repositories have different purposes and different features.

Note:

If you're using Oracle Content Management Starter Edition, you're limited to only one asset repository. To increase the number of repositories and take advantage of the full feature set, upgrade to the Premium Edition.

Digital Asset Repository Creation Overview

Here are few tips to keep in mind as you create digital asset repositories:

  • Digital asset repositories allow you to publish and localize assets. If you need to just store your assets, not publish or translate them, create a business asset repository instead.
  • Try to use meaningful names for the repository and add a clear description so users will know what content is stored there. After you share a repository, it appears in a user’s asset list. Make sure a user understands where it’s used.
  • Don’t use special characters when naming your repository.
  • You can use channels, asset types, and taxonomies created by other administrative users. Channels and asset types don’t have to explicitly shared with you if you have an administrative role.
  • Even if the repository is shared, some of the individual features within it are not.
    • Non-administrative users will be able to see all associated asset types in the filter pane on the asset page, and they can view and edit assets of those types without explicit sharing. To be able create a new asset, the user must have at least the contributor role on the repository.
    • Non-administrative users will be able to see all channels associated with a repository and they can target assets to those channels. But the channel must be shared with a user with a minimum of contributor rights in order to publish or unpublish assets to the channel.
    • Non-administrators will be able to categorize assets based on the taxonomies associated with a repository.
  • If using video assets, consider enabling Video Plus, which provides a rich video asset experience that provides all standard video features plus advanced capabilities for optimized streaming, automatic transcoding and conversion.

Create a Digital Asset Repository

To create a digital asset repository:

  1. Sign in as a repository administrator in your browser and click Content under Administration in the left navigation menu.
  2. Choose Repositories from the drop-down list, click Create, then select Asset Repository.
  3. Enter a name for the repository. Don’t use special characters in the name.
  4. Enter an optional description describing where the repository will be used.
  5. Choose the asset types to be used with the repository.

    Note:

    You can't remove asset types that are associated with connectors selected for this repository.
  6. Choose the publishing channels to be used. If you create a repository and use it with a site, the site channel will be added to the list of channels used in the repository.
  7. Choose the taxonomies to be used with the repository. Only promoted taxonomies are available in the list.

    Note:

    Taxonomies are available only in Oracle Content Management, not Oracle Content Management-Classic.
  8. Choose the default language for the repository.
  9. If a channel was chosen, the required languages for that channel are shown. You can't edit the channel languages, but you can optionally add additional languages. The system does not automatically translate an item when a language is chosen. You must either export assets, translate the strings, and import the translated strings; or add a translation to a particular content item.
  10. Choose the translation connectors to be used with the repository. Translation connectors integrate third-party translation providers. Translation providers can be machine translation services or manual translation companies. By default, a translation connector by Lingotek is provided, but you must have a Lingotek account to configure and enable the connector.
  11. Choose the content connectors to be used with the repository. Content connectors integrate third-party cloud storage providers. Only enabled connectors are available in the list. When you add content connectors, repository users will be able to add content from those third-party cloud storage providers. If there are asset types associated with the content connectors, they'll automatically be added to the list of asset types.
  12. If you want users to be able to save assets with default or missing values in required fields, to be completed later, enable Not Ready for Use Assets. They must still complete all required fields before they can submit the asset for review or publication.
  13. By default, smart content is enabled on new repositories. Smart content enables users to search for images without having to manually tag them. Oracle Content Management analyzes the content of images, and automatically creates tags to provide relevant search results to users. It also allows content authors to have images recommended to them based on the content of their article. In addition, it provides category suggestions based on content in the content item.
  14. If workflows are registered, click the Workflows tab to configure workflow settings.
    1. Click the Workflows box to select the workflows you want to use in this repository. These workflows will show in the assignments boxes on this page and to users when they create assets in this repository.
    2. In the Workflow Assignments section, select automatic and default workflows for the asset types associated with this repository, and specify whether default workflows are required.
      • Any Asset Type: Selections you make in this row will be propagated to all the asset types, but you can override the settings for individual asset types as desired.
      • Automatic Start: If you want assets that are added this repository from a user's computer to be automatically submitted to a workflow when the asset is created, select a workflow in this column.

        Note:

        Assets added from Oracle Content Management or from third-party cloud storage providers currently don't support automatic workflow assignment.
      • Manual Start Default: If you want assets in this repository to be manually submitted to a default workflow, select a workflow in this column, and select whether the workflow is Required.

        When a user views the Workflow panel for an asset for the first time, the default workflow will be selected. The user will only be able to change this workflow selection if the workflow isn't required. The user must click Submit for Review for the workflow to be initiated.

  15. Click Save when done.