Search, Filter, and Sort Assets

You can search for any assets the same way you search for other files or folders. You can filter assets to further focus your search, and sort them to help you find what you need

You can search for assets in the search box in the banner, from the Assets page, from within a collection, or in the media picker when creating a content item. Search for any term, keyword, tag, or items that are visually similar to a selected asset. Oracle Content and Experience searches asset titles, asset content (including the full text of digital assets such as PDFs, Microsoft Word documents, and other text documents), and manual tags.

Finding Visually Similar Assets

Oracle Content and Experience can find assets that are visually similar to selected images either from the Assets page or when selecting images while creating a content item. To find visually similar assets:
  1. Click Assets in the left navigation menu, or click Select when creating a content item to select media.
  2. Select an image or right-click the image to open a contextual menu.
  3. Select Find Visually Similar.

Assets are filtered to exclude content items and limit the results to only images that are similar to the image originally selected. A capsule is displayed in the filter area representing the visually similar search. Reset the search by clearing the capsule.

Finding Assets of Similar Categories

When categories are enabled and assigned to assets, Oracle Content and Experience can find assets that are assigned to similar categories. To find similarly categorized assets:
  1. Click Assets in the left navigation menu, or click Select when creating a content item to select media.
  2. Select an asset or right-click the asset to open a contextual menu. You can select multiple assets to see results in categories similar to all those selected.
  3. Select Find Categorized Similarly.

Assets are filtered to exclude content items and limit the results to only assets that are assigned to similar categories as the assset or assets originally selected. A capsule is displayed in the filter area representing the categorized similarly search. Reset the search by clearing the capsules.

Smart Content

If smart content is enabled on the repository, Oracle Content and Experience also searches machine tags that are automatically applied to images, and, after you add a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search. This brings images tagged with both words closer to the top of the result list and displays additional images tagged with the added keyword.

If you don't see the assets you were expecting, make sure you're looking in the correct repository, and that your selected filters aren't hiding the content.

Filtering Assets

On the Assets page, you can filter what you see. Click the filter icon. You can filter items by collection, channel, language, type, status, or if taxonomies are available, by category.

When you filter by type, you can choose to view only images, documents, video, Video Plus assets, or HTML files.

When you filter items by status, you can limit your view to items that have properties determined by the repository where they’re managed. For example, a publishing policy may state that the assets can only be published if they’ve been approved. After those policies have been applied to the assets in the collection, you can then filter to see the following statuses:
  • Published: see assets that are marked as published and available for use.
  • Not Published: see assets that are not marked as published.
  • Approved: see assets that are approved according to the policies in the collection.
  • Rejected: see assets that weren’t approved according to the policies.
  • In Review: see assets that are awaiting review for approval or rejection.
  • Translated: see assets that have been translated.
  • Draft: see assets that are still in progress.

Use the drop-down menu on the right, under the asset search box to sort assets by relevance, name, or the last date they were updated.

If a taxonomy is associated with the repository you're viewing, you can filter by categories on the Categories tab. Taxonomies provide a hierarchical, folder-like structure within a category, and by default will search through all children of the selected node. If you prefer to limit your search to a specific node, select the node and deselect Include All Children. If there is a large number of categories in a taxonomy, you can search for specific categories using the search field on the Categories tab.

Note:

Taxonomies and categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.

Understand Translation and Filtering

It’s important to note that when you filter by language, you may see results you don’t expect. If an asset is translated into multiple languages, one asset is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.

To view all the languages associated with an item, select the item and click Expand. A new screen opens, showing you the translated versions of that asset.