Add Annotations

You can use annotations to add comments about a specific part of a file or asset when you view it in your web browser. For example, if a colleague uploads a presentation, you can scroll through the presentation and add a comment on page 2, page 7, and page 10, discussing aspects of the presentation. Or if someone adds a photo to a collection that’s being used for one of your projects, you can create a conversation and add annotations about that photo before it’s used. Collections and digital assets are available to enterprise users. Standard users won’t see those options in their navigation panel.

Your annotation appears in the conversation pane as a post. If you add an annotation to the file named Upcoming Project Details.pptx, for example, your annotation appears in the conversation pane as a post with via Upcoming Project Details.pptx underneath the date and time of the annotation.

Anyone who is a member of the folder where the file is stored or a member of the collection where it’s used can view the annotations on files. It doesn’t matter what role a person has as a member of the folder. In order to add an annotation, a person must have a Downloader, Contributor, or Manager role.

When you add an annotation to an asset, that annotation only appears in the context of the repository where the asset is stored. For example, suppose you have a photo of a bicycle in the Cyclist collection. The photo is actually stored in your Bicycle folder, but it’s being used in the repository. If you add an annotation to the photo in the Cyclist repository, the annotation does not appear in your Bicycle folder.

  1. View the file where you want to add a comment.

  2. Click the Annotation icon.

    • To highlight text and leave a comment about the highlighted area, hold down the right-button and drag your cursor to select an area. Release the button and add your comment in the Conversation pane.

    • To insert a comment at a spot in the file, go to the area where you want to add a comment. Click at the spot then add your comment in the Conversation pane.

  3. Click Post to save your annotation.

After you add an annotation to a file, a conversation is started for the file so others can add comments, too.