Configuring Profile Creation Rules to Automatically Create Missing Profiles

Profile creation rules are run when a new profile is automatically created for balances with missing profiles. Use the Profile Creation Rules tab to define rules that automate the process of creating these new profiles.

When balances are loaded into Account Reconciliation because a mapping exists, but there is no existing profile to match this balance, the Status for this balance is set to Missing Profile. In such cases, if Create Missing Profiles is selected in the balance load definition, after a balance load completes, a new profile is automatically created for balances that have a valid account ID but don’t have matching profiles. Most of the profile properties are set using the rules defined in the Profile Creation Rules tab of the Balance Loads card. For example, you can use rules to set the name of the profile from the loaded balance, set the Preparer using a calculated attribute, and set the Risk Rating, Account Type, and Normal Balance using a predicted attribute. The rules defined in this tab are Set Attribute Value rules.

Global rules and format rules are also run as pert of the profile creation process. Before the rules are run, predications are automatically run for any predicted attributes that are part of these rules.

The order in which the rules that set profile properties are run is as follows:

  1. Profile creation rules
  2. Global rules
  3. Format rules

Note:

Only rules that are enabled will be run, so ensure that the required rules are enabled.

The History tab in the Edit Profile dialog shows the type of rule that was used when creating the profile.

Steps to Define Profile Creation Rules

  1. From the Home page, select Applications and then Balance Loads.
  2. Select the Profile Creation Rules tab and click New.
  3. In the Properties tab, enter a Name and optional Description. Select Enabled if you want this rule to be run when new profiles are created.
  4. In the Filter tab, select one of the following options:
    • Create Filter – creates a new filter with the conditions defined in the Filter Definition
    • Profiles are created for loaded balances this match this filter.
    • Use Saved Filter – use an existing saved filter to specify the loaded balances for which profile creation rules must be created
    • If you anticipate that certain account combinations may result in unmapped balances, you can create a saved filter for these combinations and use it to configure automatic profile creation for these accounts.
    • No Filter – profiles are created for all loaded balances
  5. In the Attributes tab, click New to create the required rules. You can only use the rule type Set Attribute Value for profile creation rules.

    See Assigning Attribute Values Using Global Rules in Setting Up and Configuring Account Reconciliation for details.