1. Administering Account Reconciliation
  2. Performing Common Actions in Account Reconciliation Cloud
  3. Using Archive, Restore and Purge
  4. Using Archive and Purge in Transaction Matching
  5. Purging Data in Transaction Matching
  6. Purging Archived Transactions in Transaction Matching

Purging Archived Transactions in Transaction Matching

Matched transactions that have been archived can be purged from the production system. Adjustments and supporting details of these transactions are also purged.

Note:

Purged transactions cannot be rolled back.

Note that this topic is about purging archived transactions. To purge a set of matched transactions based on the age of the transactions, see Performing a Simple Purge in Transaction Matching.

Typically, the Service Administrator first archives and then purges matched transactions that are beyond the retention period set for your organization. Archiving ensures that the transactions being purged are available for auditing or regulatory compliance. See Archiving Matched Transactions in Transaction Matching.

Purging transactions is not allowed if the Accounting Date of one or more transactions in the match set is lower than the Purge Through Date. This is applicable to Transaction Matching profiles that are integrated with Reconciliation Compliance.

Note:

If you try to purge transactions from an Archive Transactions job whose transactions were subsequently unmarked, the Purge Transactions job is run but the log file shows that no transactions were purged.

To purge transactions that are part of an archive job:

  1. From Home, select Applications, and then Jobs.

  2. Click Transaction Matching to access the Transaction Matching jobs.

  3. Click the ellipsis to the right of the archive job whose transactions must be purged and select Purge Transactions.

    The Confirm dialog appears. You are told to download the archive file before purging the matched transactions.

  4. Click Continue with Purge.

    A Purge Transactions job, with a unique job ID, is added to the list of jobs. The initial status of the job is Pending.

  5. Click Refresh after a few minutes to check the job status.

    If the job completed without errors, the status shows as Succeeded.

  6. Click Succeeded to view and download the log file.

    The log file contains the Archive Transactions job ID, match type, number of transactions purged for each data source, total transactions purged, total matched purged, and time taken for the job.