Expense Report Data Flow Using a Third-Party Application

If you use a legacy or third-party application to process expense report reimbursements, you can export expense report XML data files from Oracle Fusion Expenses and use them to process data in your legacy or third-party application.

After your legacy or third-party application processes reimbursement payments, you can import the reimbursement payment XML data files back to Expenses.

Expense Report XML Data Exported to Universal Content Manager

To create expense report XML data files for export to a legacy or third-party application, schedule the following automatic processes in Expenses using Navigator > Tools > Scheduled Processes:

• Process Expense Reimbursements and Cash Advances

• Create Card Issuer Invoices

The resulting XML expense report data files are available from the Search Results section on the Scheduled Processes page or you can download them from Universal Content Manager (UCM) at fin/expenses/export directory using Navigator > Tools > File Import and Export link.

The following figure shows an example of an expense report XML data file format that is automatically created when an expense report containing cash expense items is processed by the Process Expense Reimbursements and Cash Advances process.

Note: Expense report data files that contain corporate card expenses for Company Pay or Both Pay payment options have a different XML format structure than the preceding example. Similarly, expense report data files for cash advances also contain a different XML format structure.

Expense Report Reimbursement XML Data Imported Into Universal Content Manager

To transfer expense report reimbursement data from a legacy or third-party application back to Expenses, the data must appear in XML format. Upload the correctly formatted XML reimbursement payment data files to UCM at fin/expenses/import directory.

Tip: For optimal file handling, the best practice is to use the following naming convention for reimbursement payment data files: MM-DD-YYYY HH-MM ExmPaymentExtract.

Caution: The XML files you upload to UCM must be in precisely the same structure as shown in the following figure.