How Annual Online VAT Reporting for Spain is Processed

You can use either the Cash Collections register or the Investment Goods register to submit the Annual Online VAT reporting for Spain.

Cash Collections Register

Use the Cash Collections Register to report your cash collections from your customers who have yearly amounts exceeding 6000 EUR that are paid in cash.

Submit the Cash Collections Register

To submit the register, complete these steps:

1. Submit the Cash Collections Register from the Setup and Maintenance work area.

2. The Process Details dialog box opens. Select a Tax Registration Number.

3. Select Cash collections register as the Register Type.

4. Enter the Year for which you want to report the cash collections.

5. Select Addition as the Communication Type.

6. Select Report as the Selection Mode. You can also submit the process in Review mode to verify the data that you have entered.

When you click Submit with Report as the Selection Mode, the reported customer accounts and sites are updated with the Submitted status.

Note: If a customer has multiple sites but a single Taxpayer ID or Tax Registration Number, cash payments from all sites are added and reported together. For customers with both Spain and other EU country sites, the reporting process groups the cash receipts separately based on the Taxpayer IDs or Tax Registration Numbers.

Investment Goods Register

The Investment Goods Register, which contains the fixed assets transactions, contains these transaction types for Invoices:

• Addition

• Modification

• Deletion

• Inquiry

Note: The register reports information about the year-end investment goods. Hence, the investment goods invoices that appear in the register are already reported in the Received Invoices register.

Prerequisites

Complete these setups before you submit Annual Online VAT Investment Goods Register:

1. Select your asset categories on the Manage Asset Categories page. Select the category and enter one of the predefined values for the Investment Goods Reporting field. The values are 10 Years, 5 Years, and No. If you don't enter any value, No is applied as the default value.

2. Manage your asset level exceptions in the Update Descriptive Details page. On the page, select the asset you want to modify, and click Update Descriptive Details. You can either enter or change the value in the Investment Goods Register field.

Submit the Annual Online Investment Goods Register Process

Run the Annual Online Investment Goods Register process once all your yearly asset invoices are fully processed, and the corresponding asset additions and cost adjustments are created in your Assets application. To submit the process, complete these steps:

1. Submit the Annual Online Investment Goods Register from the Setup and Maintenance work area.

2. The Process Details dialog box opens. Select a Tax Registration Number.

3. Select Cash collections register as the Register Type.

4. Enter a From Invoice Date.

5. Enter a To Invoice Date.

6. Click Submit.

An Asset invoice is eligible to be reported only if the invoice meets these conditions:

• The asset invoice date is within the From Invoice Date and To Invoice Date.

• The asset belongs to one of the two types for Investment Goods Reporting: 10 years, and 5 years.

• The Asset level override value isn't No. A blank value doesn't mean No in this context.

If all the conditions are met, the Annual Online Investment Goods Register process selects and lists all the required information in an XML format. You can edit and modify the XML file before submitting to the tax authorities. You can also use an excel format for your output.