Set Up the Third-Party Involuntary Payment Interface

Before you can use the Third-Party Involuntary Payments Interface, you need to perform set up in the following areas.

• Enterprise and Organizations

• Interface Administrator

• Employees

• Third-Party Payees

• Involuntary Deductions Elements

• Involuntary Deductions Calculation Card

• ADP Money Movement

For further info, see the following sections.

Note: For further info, see the following.

Enterprise and Organizations

You can configure the following areas of the Third-Party Involuntary Payments Interface.

• Country Extension

• Tax Reporting Units

Country Extension

You must have the full payroll license enabled for Oracle Fusion Human Capital Management for the US. When enabling your United States country extension through the Manage Features by Country or Territory task, you must select Payroll.

Tax Reporting Units

When setting up your organizations, use these tasks to set the required values on your tax reporting units (TRUs).

• Manage Legal Reporting Unit task

  Your TRUs must have these values.

  • Name

  • Full address, including ZIP Code

• Manage Legal Reporting Unit HCM Information task

  For each TRU:

  1. From My Client Groups, click Workforce Structures.

  2. Click Manage Legal Reporting Unit HCM Information.

  3. Select Tax Reporting Unit.

  4. In Third-Party Interfaces at the Federal level, set these values.

     Field label	What you enter
     Client Identifier	Employer client ID as provided by ADP.
     Branch Identifier	Appropriate value as defined by ADP. ST S1 - S5 S7

  5. Save your work.

Interface Administrator

Confirm that the Payroll Manager job role is assigned to the Payroll Administrator responsible for running the Third-Party Involuntary Payments Interface.

Employees

All employees must have a first and last name and social security number.

Third-Party Payees

To configure the payees of the involuntary deductions for use with the interface, you must first configure the user interface to enable fields required by ADP.

1. Start the Manage Trading Community Common Profile Options task.

2. Edit the HZ_GENERATE_PARTY_NUMBER profile option.

3. In Profile Values, select Site.

4. As the Profile Value, select Auto numbering update allowed.

5. Save your work.

   This enables Registry ID in the Manage Third Parties task.

When finished, configure the involuntary deduction payees to be third-party payees and assign them the ADP payee code.

1. From My Client Groups, click Show More.

2. In Payroll, click Third Parties.

3. For each payee, edit an existing payee or create a new one.

   Note: The payee's name can't exceed 45 characters.

4. Assign the payee the External Payee usage code.

5. In Registry ID, specify a unique 5-character payee code.

6. Assign each payee a full address, including ZIP Code.

7. Save your work.

Involuntary Deductions Elements

For each employee involuntary payment, you must define an Involuntary Deductions element using the Elements task. When you process payroll, the interface uses the results of these elements' calculations as the basis for the payments.

Involuntary Deductions Calculation Card

For the employee receiving the garnishments, use the Calculation Cards task to update their Involuntary Deductions card. Make sure to include the appropriate calculation component for each deduction.

Perform the following updates for each calculation component.

1. In Calculation Component Details, select the US Involuntary Deduction Data row and set the following fields.

   Field label	What you enter
   Third-Party Involuntary Deduction Number	ADP lien number. A unique 2-digit number representing the deduction. You must maintain these numbers, entering a new one whenever the employee incurs a new deduction, such as 01, 02, 03, and so on. If you were already using ADP Money Movement before your Oracle Fusion implementation, enter the deduction's lien number as it was recorded in your legacy application.
   CSE Agency Case Identifier	Case identifier from the withholding order.
   FIPS Code	Required for support orders.
   Eligible for Medical Support	Required for support orders.

2. Select the Involuntary Deduction Rules row and specify the following fields.

   Field label	What you enter
   Start Date	Date the involuntary deduction takes effect and deductions begin. If blank, the Received Date is used.
   Description	For state tax levies, include STL as a prefix of the description.
   Frequency	Frequency of the deduction.

   When you create your payroll definition, you can select from a wide range of frequency types. However, ADP recognizes only a subset.

   • Daily

   • Weekly

   • Biweekly

   • Monthly

   Because of this, the interface maps the payroll definition values to the ADP values in the following way.

   Payroll definition frequency	ADP frequency
   Bimonthly	Monthly
   Biweekly	Biweekly
   Monthly Calendar	Monthly
   Monthly Lunar	Monthly
   Quarterly	Monthly
   Semimonthly	Monthly
   Semiannually	Monthly
   Weekly	Weekly
   Annually	Annually

ADP Money Movement

Before running your first extract, establish a feed with ADP Money Movement.

1. Ensure you have completed the configuration steps described in the previous sections.

2. Start the Third-Party Involuntary Deductions Initial Extract process.

3. Set the following parameters.

   Field label	What you enter
   Site ID	Site identifier as provided by ADP.
   Payroll	Payroll definition name. This field is optional. If specified, the process captures the payroll information for all employees associated with this payroll definition. If blank, this process captures all active payrolls in the legislative data group.
   Effective Date	Establishes the baseline for the historical file. Payroll data created before this date is disregarded. This field is optional. If blank, this process captures all payroll data in the legislative data group.

4. Run the process.

5. Submit the historical output file to ADP.