1. Localization Information Guide
  2. US 1094-C Employer Report

US 1094-C Employer Report

The US 1094-C Employer Report flow uses the latest Affordable Care Act (ACA) archive info to generate the 1094-C electronic data file for all eligible employees in XML format.

To run this flow:

  1. From My Client Groups, click Payroll.

  2. Click Submit a Flow.

  3. Select your US legislative data group (LDG).

  4. Search for and select US 1094-C Employer Report.

Before you start

Run the archive flow to ensure you capture the latest updates of the ACA data. There's no need to run the archive flow again if:

  1. You ran it before and issued 1095-C forms to employees.

  2. There are no changes to employee or employer data.

Configure the transmission manifest for this reporting cycle. For further info, see Configure the 1094-C Transmission Manifest in the Help Center.

Report parameters

Year

Enter the reporting year as a 4-digit number, such as 2022.

Legal Employer

Search for and select the legal employer you want to report. The flow uses the ACA info for all employees attached to it.

State

Select CA to generate a file in XML format for California.

Select DC to generate a file in .txt format for Washington DC.

Select NJ to generate a file XML format for New Jersey.

Select RI to generate a file XML format for Rhode Island.

The report flow includes any employees who lived in these locations for at least 1 day during the reporting year.

ACA File Type

Identify the transmittal file as either an original or replacement file.

Receipt ID

If you're generating a replacement file and using the Transmission mode, specify the receipt ID you received after submitting the original data file to IRS.

Replacement Mode

If you're generating a replacement file:

  • Select Submission to generate a replacement file for a submission rejected by the IRS.

  • Select Transmission to generate a replacement file for a rejected transmission by the IRS. This is required only for original records that were rejected.

Leave blank if this is an original file.

Process Configuration Group

To post Form 1094-C to Document Records, configure a different process configuration group that has the XML Data Source parameter set to N. Select this process configuration group here when running the 1094-C employer report.

Report output

To view the output of this flow:

  1. Open the Navigator, and select Reports and Analytics in Tools.

  2. Click >>, and select Shared Folders.

  3. Expand Human Capital Management, Benefits, US, and then ACA.

  4. For 1094cElectronicFile.

  5. In Actions, click Report History.

  6. In Filters, clear the values in Owner and Start Processing.

  7. Click Search.

  8. Select the name of the report job you want to view.

  9. Select Output Name in Output & Delivery.

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