Overview of Using Absence Management

You can schedule and approve absences, maintain absences, and analyze absence data using Absence Management.

This high-level workflow summarizes the absences activities for different roles.

Human Resource (HR) specialists, workers, and their managers use the Manage Absences business process to provide accurate records of absences for reporting and payroll calculations.

Schedule and Record Absences

Employees, or their managers can:

Record absences
Review the daily breakdown for the absence period

Maintain Absence Enrollments

Human resource (HR) specialists use the Manage Absences and Entitlements page to:

Record absences
Review entitlements and balances for the absence period
Review plans that the worker is currently enrolled in
Calculate accruals
Adjust plan balances
Enroll workers in new plans

Manage Absence Processing

HR specialists can manage absence information for multiple employees using these processes.

Process Name	Description
Evaluate Absences	Automatically runs when you enter an absence. You can also manually run this process to calculate entitlements for absences with special conditions, such as duration changes or open-ended absences.
Update Accrual Plan Enrollments	Determines an employee's plan eligibility and updates enrollments, such as new hire, termination, and transfer events. For example, the process determines plan enrollment and terminates the enrollment if the employee is no longer eligible for the plan.
Calculate Accruals and Balances	Calculates the absence balance for each active enrollment and updates the accrual plan balance.
Evaluate Certification Updates	Checks whether certification requirements are past their due dates.
Withdraw Accruals and Balances	Withdraws and updates accrual balances or deletes enrollments in bulk. You typically run this process to correct existing accrual data.
Generate Daily Breakdown of Absence Details	Creates a report listing the daily details of an absence based on how absence type rules are configured.

Report and Analyze Absence Data

Managers and HR specialists can compare absence trends in their organizations over time using absence analytics.

Review absence reports based on a grouping of similar absence types to an absence category. For example, an organization might want to view how illness-related absences are impacting its operations
Investigate attendance issues by reviewing employee absence history
Validate and revise existing polices for real-world relevance by analyzing absence cases

Maintain Absence Setup

Administrators need to perform periodic maintenance of various absence configurations to comply with changes in organization policies for absence management. For more information about these tasks, see the Implementing Absence Management guide.

Absence Management Work Areas

To manage absences, start from the following work areas:

Role	Navigation to Work Area
HR Specialist	Select Navigator >My Client Groups >Person Management
Manager	Select Navigator >My Team >Absences
Worker	Select Navigator >Me >Time and Absences
Administrator	Select Navigator >My Client Groups >Absences