How do I set up geolocation and geofencing for the Web Clock?

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Geofencing uses geolocation to create virtual boundaries or virtual “fences” around specific geographic areas. In workforce management, it helps provide accurate time tracking, compliance enforcement, and reduction of time theft. We’ve integrated geofencing with our Web Clock feature, which you can enable for your workers. To begin, open the Settings and Maintenance work area.

Click the Settings and Action icon.

Click Setup and Maintenance.

Then search for the worker time entry profile.

Click the Tasks icon and select Search.

In the Search field, enter worker time entry profile.

In the Search Results, click Worker Time Entry Profiles.

Search for and select the time entry profile that applies to the users you want to enable geolocation for.

In the Profile Name field, enter %web clock.

Press ENTER.

In the Search Results, click WFM Web Clock – Payroll Profile.

In the Edit field, select Update.

Select the date you want this update to be effective.

Click OK.

First, enable geolocation. This is a prerequisite to enable geofencing.

Click the Enable geolocation for Web Clock check box.

Then, enable geofencing and set the default geofence radius.

Click the Enable geofencing for Web Clock check box.

In the Geofence Radius in Meters field, enter 100.

Then select your validation mode. If you select Record and report, if a worker is outside the geofence, the application will allow them to use the Web Clock, but will send an email notification to their line manager.

Click the Geofence Validation Mode drop-down list.

Highlight Record and report.

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If you select Restrict, if a worker is outside the geofence, the application will not allow them to clock in or out.

Highlight Restrict.

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Since only mobile devices have GPS chips, you can also select this check box if you want to enforce that your workers are only using Web Clock on mobile devices.

Highlight the Let workers use Web Clock only on mobile devices check box.

Click Next.

You can adjust the dates that this update is active if needed.

Click Next.

Click Save and Close.

Click OK.

After you enable geolocation, the application will automatically derive locations and geofences for each of your offices according to the address defined for the location.

Click the Home icon.

Click My Client Groups.

Click Show More.

Click Geofences for Web Clock.

You can override the system-derived coordinates for a location, create a geofence, and manage existing geofences using this page.

In the HQ 01 Main row, click the Edit icon.

When you select a location, the address and system-derived coordinates are populated. You can copy and open the address in a maps app to confirm its current location.

Click the Copy icon.

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Here’s the current center point of this geofence. However, you want the center point to be in this building.

Highlight current location.

Highlight desired location.

To change the center point, right-click the location where you want the center point and copy the specific coordinates.

Right-click desired location.

Copy specific coordinates.

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Paste the new coordinates into the geofence settings, adjust the radius if needed, and click Update.

In the Coordinates for Override Location, paste the new coordinates.

Highlight the Radius in Meters field.

Click Update.

You can use these same steps to create additional geofences as needed, even for multiple buildings on a single campus.

Highlight the Create button.

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