Logos: UI, documents

The Logos tab lets you enable the display of your company's logo within OpenAir and on documents such as invoices.

To configure Logos:

1. Go to Administration > Global Settings > Display > Logos: UI, documents.

There are 3 main parts to the logo form:

• Company logo for web

• Company logo for PDF

• Company logo for page banner

Company logo for web — displays on the OpenAir HTML documents such as expense reports, invoices, proposals, POs, purchase requests, booking requests, deal booking requests and time off requests in the upper left corner of the document.

Company logo for PDF — displays on the OpenAir PDF documents such as expense reports, invoices, proposals, POs, purchase requests, booking requests, deal booking requests and time off requests in the upper left corner of the document. Since PDF documents may be more than one page long, OpenAir provides the option to print your company logo only on the first page of a multiple page document. This option saves page space on pages 2 through “x”. With formatting options for the various reports available including top margin, you also have the option to force the logo to print in its full size and ignore the top margin restrictions on any particular report.

• If the Display PDF logo full size option is turned off, the report top margin as set up in OpenAir (depending on the application producing the report) is respected and the logo is resized to fit within the margin if it is too large.

• By selecting the Display PDF logo full size, the logo always prints to the size of the uploaded file and any top margin settings are ignored.

Company logo for page banner — displays on the OpenAir application pages in the corner of the header. You should use a logo size of 100 pixels or smaller to avoid using too much header or page space. The formats supported are general picture file formats including .jpeg, .gif, and .png.

To load company logo for page banner:

1. Select the Browse button.

2. Locate the file from your desktop or company server to upload.

3. Click Save.

4. If you have loaded a logo that you would like to change, simply select another file to load and Save. The new file replaces the old file.

5. To remove a logo that has been loaded, check the Remove box below the logo file field. The remove box only displays if a logo exists for the particular option.

Note:

You also have the option to link your company's URL with the displayed company logo throughout the OpenAir application. This gives employees the ability to jump into your company's website, ending their OpenAir session. If you do not set the URL field, clicking on your company logo defaults to the OpenAir home page:

https://www.openair.com

Frequently Asked Questions (FAQs)

My logo is displaying too large. How can I shrink it?

For PDF documents, verify if you are forcing the reports to Display PDF logo full size. If so, clear the selection and save the logo settings form. This enables the page top margin setting to be honored and OpenAir to auto-size the logo to fit within the document header. If the logo is displaying too large on the OpenAir pages, you need to load a smaller logo from your company's marketing department. You should use a logo size is 100 pixels or smaller, depending on the nature of your logo.

Can I load more than one type of logo?

Yes, however you may only use one logo per type of display such as a logo for your PDF reports, a logo for your web reports, and a logo or no logo for your OpenAir application web pages. You cannot have multiple logos loaded for PDF documents, for example. There is one exception to this and that involves the Invoice Layout configuration forms. Each invoice layout may use a unique logo as loaded into the layout template.

Will OpenAir accept other formats for logos such as .bmp or .eps?

No. Attempts to load these types of files result in no file being uploaded to OpenAir. You must use the designated file types: jpg, gif, or png.