Match open invoices, credit memos, and vendor bills during bank reconciliation
Match an imported bank transaction with an eligible open invoice, credit memo, or vendor bill to create the corresponding payment or refund and reconcile the bank transaction. Open Menu, select Banking, and then select Cash management.
For an invoice or credit memo, the selected bank account must have an active offline payment method.
To match an open transaction:
- Open Menu, select Banking, and then select Cash management.
- Select Bank & credit card reconciliation.
- Select the bank account that you want to reconcile.
- On the To reconcile tab, select Review for the imported transaction.
- In the Review transaction drawer, select Match.
- Select the suggested transaction. To find another transaction, select View all transactions, update the filters, and select one or more transactions whose total equals the imported transaction amount.
- If you selected one open invoice, credit memo, or vendor bill, you can attach up to 10 files. Each file can be up to 10 MB.
- Select Confirm.
- For an invoice or credit memo, select the payment method in the confirmation dialog.
- Review the confirmation message and confirm the action.
QuickStart performs the following action for each selected open transaction:
- For an invoice, it creates and applies a customer payment and marks the invoice as paid in full.
- For a credit memo, it creates and applies a customer refund and marks the credit memo as fully applied.
- For a vendor bill, it creates and applies a vendor payment and marks the vendor bill as paid in full.
The imported transaction moves to the Reconciled tab after the action finishes.