Payables
Use Menu > Payables to maintain vendors, record and approve vendor bills and credits, make and automate payments, manage recurring billing, review accounts payable activity, and configure Payables behavior. The work area connects purchasing obligations to their payment and accounting records.
The Payables menu contains these areas:
- Vendors: Maintain the people and organizations that supply goods or services.
- Vendor prepayments: Record payments made before the related vendor bill and apply them to eligible bills.
- Billing: Create and manage vendor bills and recurring vendor bill schedules.
- Vendor credits: Record amounts that reduce what you owe a vendor and apply them to vendor bills.
- Vendor payments: Pay one or more open vendor bills.
- The Payables business area in Menu > Reports: Review aging, open balances, posting activity, and vendor bill analysis.
- Settings: Configure payables preferences.
Payables record lists also provide file import when your access profile permits it. Vendor bills support both CSV import and document import.
Draft and pending-approval transactions do not post to the general ledger. A submitted transaction posts immediately when approval is not required, or after it is approved when approval is required.
Review the Payables overview
Open Menu and select Payables to review these balances and lists:
- Outstanding payables shows the total open payables balance and separates current and overdue amounts. A negative balance reflects available vendor credit.
- Unapplied vendor credits shows the total unapplied credit and the number of unapplied credits and vendors represented by that balance.
- Vendor bills overdue lists bills with an amount due whose due date has passed.
- Vendor bills due within the next 2 weeks lists upcoming bills by due date.
- Top vendors by amount due ranks vendors using open and partially paid vendor bill balances as of the current date.
- Top vendors paid last month ranks vendors using posting, nonvoided vendor payments made during the previous month.
- Vendor bills pending approval appears when vendor bill approvals are active and lists bills waiting for approval.
Select a chart value, transaction, or report link to review the supporting detail when the card provides it.