Reporting Work-Related Mileage for Netherlands Companies

Companies in the Netherlands that employ at least 99 people must report work-related mileage (WRM) starting in January 2024. The WRM report must be submitted by June 30, 2025. This government mandate aims to facilitate the calculation of a company's carbon footprint.

This help topic provides you with steps to customize NetSuite so that you can generate a WRM report. In this procedure, you will create custom lists and custom fields, and add these fields to your expense and expense report transaction forms. The data entered in these fields will be used to generate the report.

Note:

This procedure only covers a part of the scope of WRM reporting that is required by the Netherlands government. Reporting company vehicle mileage and commuting is not within the scope of this procedure.

To customize NetSuite for WRM reporting:

1. Create a custom list of vehicle types:

   1. Go to Customization > Lists, Records, & Fields > Lists > New.

   2. Enter a unique name for this list that will help you identify that this list is related to WRM. For example, you can enter NL WRM Vehicle Type.

   3. On the Values subtab, add the following vehicle types that must be recorded as per the government's mandate:

      • Conventional gasoline-powered cars

      • Conventional diesel-powered cars

      • Hybrid cars

      • Fully electric cars

      • Cars utilizing alternative fuels such as gas, bio-gas, or HVO diesel

      • Gasoline or diesel-powered motorcycles

      • Fully electric motorcycles

      • Gasoline or diesel-powered mopeds or scooters

      • Bicycles, electric bicycles (eBikes), or walking

      • Usage of public transport

   4. Add the respective translation of each value as needed.

   5. Click Save.

2. Create a custom transaction line field for vehicle types:

   1. Go to Customization > Lists, Records, & Fields > Transaction Line Fields > New.

   2. Enter a unique and descriptive label for this field. The label is what you will see on the transaction form. For example, you can enter NL WRM Vehicle Type.

   3. From the Type list, select List/Record.

   4. From the List/Record list, select the name of the custom list you created in step 1.

   5. Ensure that the Store Value box is checked.

   6. On the Applies To subtab, select Expense, and Expense Report.

   7. Click Save.

3. Create a custom transaction line field as in step 2 for the kilometers traveled by the employee while performing work. You can enter the label, for example, NL WRM Kilometers.

   1. From the Type list, select Integer Number, or Decimal Number, depending on your preference.

   2. Ensure that the Store Value box is checked.

   3. On the Applies To subtab, select Expense, and Expense Report.

   4. Click Save.

Using the data collected from these fields, you can generate the WRM report. For more information, see Generating the Netherlands WRM Report.

Related Topics:

Creating Custom Transaction Line Fields

Creating a Custom List

Adding an Existing Custom Field to a Custom Transaction Type

General Notices