Purchasing for Brazil (Brazilian Hub SuiteApp)
Enter a purchase order to record a pending purchase and keep a record of items you need to stock or expect to receive.
To create a purchase order for Brazil:
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Go to Transactions > Purchases > Enter Purchases.
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In the Vendor field, select the vendor for the purchase.
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If you use the approval workflow, in the Approval Status field, select the transaction’s approval status.
To be able to bill a purchase order, the approval status must be Approved.
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The Subsidiary field displays the main subsidiary associated with the selected vendor. If required, change it to the proper Brazilian subsidiary.
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In the Location field, select a location to associate with this purchase.
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In the Tipo Documento field, select the type of electronic invoice associated with the purchase.
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If you are acquiring goods, select NF-e.
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If you are acquiring services, select NFS-e.
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If you are acquiring goods or services that are not documented on electronic invoices, select Fatura.
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If you are acquiring electricity, shipping, or telecommunication services, see Receiving Expenses for Shipping, Electricity, and Telecommunication (Brazilian Hub SuiteApp).
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To add the items you are purchasing, click the Items subtab.
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In the Item column, select an item.
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In the Quantity column, enter the quantity of the item you purchased.
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In the Amount column, enter the amount paid for the item.
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In the CFOP column, select the proper Código Fiscal de Operações e Prestações (CFOP) code for the item and the transaction.
Only CFOP codes associated with the item’s Mercosur Common Nomenclature (MCN) codes are available for selection.
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Click Add.
Repeat the previous steps to add different items to the transaction.
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Click the Parcelas subtab.
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In the Condição de Pagamento field, select the term of payment used in the purchase.
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In the Banco Previsão field, select the account to which to post the payment.
You can change the account on the bill payment transaction, if required.
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Click Save.
For more information about creating purchase order records, see Entering a Purchase Order.