Creating Vendor Bills for Rental Expenses (Brazilian Hub SuiteApp)
You can create a vendor bill in NetSuite to record a rental expense purchased from a natural person (landlord) by a legal entity (tenant).
You can also record rental expenses using a purchase order. Follow the same procedure described here and then bill the purchase order.
You need to have set the rental vendor (landlord) as an individual due to Imposto de Renda Retido na Fonte para Pessoa Física (IRRF PF) tax calculations.
You can set if the vendor as an individual (natural person) or a company (legal entity) in the Type field of the vendor record. For more information, see Creating a Vendor Record.
To create a vendor bill for a rental expense:
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Go to Transactions > Payables > Enter Bills.
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In the Vendor field, select the rental vendor.
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Under Primary Information, complete the relevant fields.
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Under Classification, in the Subsidiary field, select the subsidiary you want to associate with this expense.
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In the Location field, select the location associated with this bill.
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Under Informações Fiscais, in the Tipo do Documento field, select Fatura (Bill).
Rental expense bills do not generate e-documents for certification.
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(Optional) In the Data Emissão Fatura field, enter or select the bill’s issuing date.
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(Optional) In the Número da Fatura field, enter the number of this bill.
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Click the Expenses & Items subtab.
The Expenses subtab appears by default.
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In the Category column, select the expense category you created for rental expenses.
For more information, see Creating a Rental Expense Category (Brazilian Hub SuiteApp).
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In the Amount column, enter the expense amount.
You do not need to select a Código Fiscal de Operações e Prestação (CFOP) code for this expense, because it does not generate e-documents.
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(Optional) You can fill the fields on the other subtabs, if relevant to your business needs.
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Click Save.
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(Optional) Click the Tax Details subtab to review the IRRF PF calculation.