Creating a Centralized Vendor Return Authorization
When you use both Centralized Purchasing and Billing and Vendor Return Authorizations, NetSuite adds two required columns to the vendor return authorization form. Line items on vendor return authorizations contain the Target Subsidiary and Target Location columns. This is used to indicate the subsidiary and location you want to make the return from.
It is not possible to bulk process vendor returns.
To create a centralized vendor return authorization:
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Go to Transactions > Purchases > Enter Purchase Orders > List.
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Click View next to the purchase order you want to return.
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Click Authorize Return.
Important:Only purchase orders with a status of Pending Bill or Fully Billed contain the Authorize Return button. Purchase orders with a status of Pending Receipt or Pending Billing/Partially Received do not contain the Authorize Return button.
A vendor return authorization form generates based on the information from the originating purchase order.
Note:When you create a vendor return authorization from an existing purchase order, you cannot edit the Vendor field on the vendor return authorization. This is because it is linked to the vendor from the purchase order. If you need to set the Vendor field manually, enter a standalone vendor return authorization. For more information, see Creating a Vendor Return Authorization.
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On the Expenses and Items subtab, click the Items subtab.
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Review the items and quantities to be returned.
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To verify the target subsidiary of a line item, see the Target Subsidiary column.
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To verify the target location of a line item, see the Target Location column.
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To remove items that you do not want to return, click the line item, and then click Remove.
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Click Save.
After you click Save, the vendor return authorization is recorded in the Vendor Return Authorizations register, a non-posting account in your chart of accounts.