Billing Expenses for Shipping (Brazilian Hub SuiteApp)

If you have created purchase orders with shipping expenses, you can bill those orders to create vendor bills.

To bill a purchase order for a shipping expense:

1. Go to Transactions > Purchases > Enter Purchase Orders > List.

2. Find the purchase order for the shipping expense and click View.

3. Click Bill to bill this purchase order (at the top of the page).

   This creates a vendor bill record. The vendor bill is populated with the information you entered on the purchase order transaction. You should review the information under Primary Information and on the Expenses subtab.

4. Under Informações Fiscais, in the Tipo Documento field, select CT.

   Conhecimento de Transporte (CT) is a fiscal document referenced by the vendor bill. NetSuite posts information from transactions with CT-e or CT-e OS documents as inbound entries to your company's fiscal books.

5. In the Tipo Emitente field, select 1 - Terceiro.

   This indicates that the vendor issued the fiscal document to your subsidiary’s Cadastro Nacional de Pessoa Jurídica (CNPJ) number.

6. In the Natureza da Operação field, select the transaction nature corresponding to the purchase of shipping services.

   For more information, see Creating Transaction Natures (Brazilian Hub SuiteApp).

7. In the Modelo field, select the relevant template number:

   • For the CT-e document, select 57.

   • For the CT-e OS document, select 67.

   If you post a CT-e OS document recording the purchase of shipping services subject to INSS withholding, the system posts the transaction to your company’s Escrituração Fiscal Digital de Retenções e Outras Informações Fiscais (EFD-Reinf) report. NetSuite includes the purchase in the R-2010 event of the report, which covers services hired by the subsidiary.

8. In the Número field, enter the e-document number.

9. In the Chave de Acesso field, enter the e-document access key.

10. In the Data Emissão field, enter the e-document certification date.

11. Click the CT-e/CRTC subtab.

    On this subtab, you can enter shipping information for internal control purposes or for the Sistema Pública de Escrituração Digital (SPED) bookkeeping system. This information links the transaction to the electronic invoices that originated this purchase.

    1. Under Entidade Transporte, select the entity associated with the electronic invoice that originated this CT-e:

       • If the associated entity is a customer, in the Cliente field, select the customer.

       • If the associated entity is a vendor, in the Fornecedor field, select the vendor.

       The CPF/CNPJ field is automatically filled in accordance to the customer or vendor selected.

    2. Under Documentos Originários, click the Detalhamento link.

       A popup window appears.

    3. In the Chave de Acesso field, enter the access key from the electronic invoice for goods (NF-e) refered to by this CT-e.

    4. In the Nº Documento field, enter the number of the electronic invoice for goods (NF-e) refered to by this CT-e.

    5. If you want to add more electronic invoices related to this transaction, click Add.

    6. When you finish adding electronic invoices, click Save.

12. To save the vendor bill, click Save.

13. (Optional) Click the Tax Details subtab to review the taxes calculated in this transaction.

    Depending on the transaction and tax calculation setup, some taxes may apply to the expenses amount.

14. (Optional) Click the GL Impact subtab to review the amounts posted to the accounts.

Related Topics

Receiving Expenses for Shipping (Brazilian Hub SuiteApp)

Creating Purchase Orders for Shipping Expenses (Brazilian Hub SuiteApp)

General Notices