Reviewing Match Suggestions

Match suggestions help you review potential matches for imported bank transactions before submitting them for reconciliation.

To review and submit match suggestions, you need the Reconcile permission with Edit access. For more information, see Permissions for Banking Features.

On the Match Bank Data page, the Match Suggestions subtab (previously Review) displays imported transactions, suggested matches, and suggested actions.

Note:

In NetSuite Next, you can review match suggestions from the Transactions to review subtab. A review drawer is available to let you compare the imported transaction with suggested matches before reconciling a transaction. NetSuite Next is being made available to customers in phases and may not yet be available in your account. You'll receive in-app notifications when your account is eligible for NetSuite Next.

The suggested action indicates the type of suggestion NetSuite identified for the imported transaction. Suggested actions can include the following:

• Match Transaction: NetSuite identified a single general ledger transaction to match and made the suggestion available for review.

• Match Group: NetSuite identified a possible one-to-many, many-to-one, or many-to-many match and made the suggestion available for review.

• Review Match Options: NetSuite identified multiple possible matches.

• Apply Payment: NetSuite identified a single open invoice or open payable for payment application.

• Review Payment Options: NetSuite identified multiple open invoices or open payables for payment application.

• Create <transaction type>: NetSuite identified a transaction to create and reconcile based on an auto-create rule.

The Apply Payment and Review Payment Options actions are payment application suggestions for accounts payable and accounts receivable cases.

NetSuite generates match suggestions from system and user reconciliation rules. NetSuite uses enrichment-based matching for ambiguous transactions to improve matching quality. If you're eligible for NetSuite Next, NetSuite uses the Transaction Matching Assistant to evaluate available candidates and recommend the most likely match.

For more information about match suggestions, see Match Suggestions for Imported Transactions.

To review match suggestions:

1. Go to Transactions > Bank > Bank Matching and Reconciliation > Match Bank Data.

2. From the Account list, select the bank or credit card account you want to review.

3. From the Match Suggestions subtab, review your imported transactions, match suggestions, and suggested actions.

4. For a suggestion with one option, do one of the following:

   1. Click Submit to submit the suggestion from the row.

   2. Click View to expand details about the suggestion.

5. To submit or reject multiple suggestions with one option, check the box next to each suggestion. Then, click Submit Selected Suggestions or Reject Selected Suggestions.

6. For a suggestion with multiple options, click Review. NetSuite can display up to five options.

7. If you expand suggestion details, do one of the following:

   1. For a Match Transaction suggestion, review the suggested match, and then click Match and Submit or Reject Suggestion.

   2. For a Match Group suggestion, review the suggested match group, and then click Match and Submit or Reject Suggestion.

   3. For a Review Match Options suggestion, select the appropriate suggested match, and then click Match and Submit or Reject Suggestions.

   4. For an Apply Payment suggestion, review the payment application suggestion, and then click Apply and Submit or Reject Suggestion.

   5. For a Review Payment Options suggestion, review the payment application suggestions, select the appropriate option, and then click Apply and Submit. If needed, click Reject Suggestions to reject all suggestions.

   6. For a Create <transaction type> suggestion, review the transaction to be created, and then click Create and Submit or Reject Suggestion.

   Note:

   If the system suggests multiple potential options, submitting a suggested option rejects all other suggestions for the transaction.

When you submit a payment application suggestion, NetSuite creates the payment, applies it to the open invoice or payable, and matches the payment with the imported transaction. For detailed instructions, see Creating, Applying, and Matching Payments for Open Invoices Using Payment Application Suggestions and Creating, Applying, and Matching Payments for Open Payables Using Payment Application Suggestions.

After you submit a suggestion, NetSuite moves the transactions in the match group to the Reconcile Account Statement page, where you can reconcile them.

If you reject one or more suggestions, NetSuite sends the corresponding transactions to the Transactions to Match subtab (previously To Be Matched) for manual matching.

Note:

If the Automatically Submit Exact Matches accounting preference is enabled, NetSuite automatically submits suggested matches generated by system and user matching rules, including one-to-one and group matches. Suggestions with multiple match options, auto-create suggestions, and payment application suggestions are not submitted automatically. This preference is enabled by default, but you can turn it off if you want to review these matches before submitting them. To use this preference, you need the Reconcile permission with Create, Edit, or Full access.

Submitted matches appear on the Reconcile Account Statement page. Suggestions that are not submitted automatically remain available for review on the Match Suggestions subtab.

General Notices