Printing a Single Journal Entry or Multiple Journal Entries
When the Advanced PDF/HTML Templates feature is enabled, you can print a single journal entry or multiple journal entries at the same time.
You must have the Make Journal Entry permission to see and print journal entries.
When printing a single journal entry, a Print link appears on each journal line on the List view of the specific journal entry type. In addition, a print icon appears on the following journal entry pages:
-
Journal
-
Intercompany Journal
-
Advanced Intercompany Journal
-
Book Specific Journal
-
Book Specific Intercompany Journal
-
Book Specific Advanced Intercompany Journal
If you have an administrator role, you can print multiple journal entries at the same time from the Print Checks & Forms page at Transactions > Management > Print Checks and Forms.
To print an individual journal entry:
-
Go to the List view of the specific journal entry type you want to print.
For example, if you want to print general journal entries, go to Transactions > Financial > Make Journal Entries > List.
-
Click the Print link on the line for the journal entry you want to print.
You can also click the print icon on a journal record to print an individual journal entry.
The journal entry appears in a new browser tab.
-
Click the print icon and then complete the printing process.
To print multiple journal entries at the same time:
-
Go to Transactions > Management > Print Checks and Forms.
-
Click the Journals link to access the Print Journals page.
-
Select the type of journal record you want to print from the Journals list. Your selection filters the unprinted journal entries that appear on the page.
Note:A maximum of 100 journals can appear on the page and be selected for printing.
You can further filter the unprinted journal entries by selecting the location, the transaction template from the Form list, or both.
The Documents in Queue field provides the number of journal entries queued for printing.
-
To view and reprint journal entries that have already been printed, check the Allow Reprinting box.
Reprinting journal entries is useful if you have had printer problems or require more than one copy of the printed document.
-
Click Customize to customize the journal entry list view to include additional filters that impact the journal entries that appear on the Print Journals page.
-
Click the Print box next to the journal entries you want to print.
You can also click Mark All to print all of the journal entries that appear in the list. Click Unmark All to clear the Print boxes.
-
Click Print to print the selected journal entries.